Agenda and draft minutes

Venue: The Grove, 25 St John's Street, Hythe, SO45 6BZ

Items
No. Item

1.

Election of Chairman

To elect the Chairman of the Neighbourhood Planning Group

Minutes:

Graham Parkes was elected Chairman

2.

Notes of the previous meeting pdf icon PDF 53 KB

To approve the notes of the meeting held on 11 February 2019

Minutes:

Agreed

3.

The Process

Chairman to brief the Group on the progress up the draft Neighbourhood Plan

Minutes:

The Clerk outlined the process undertaken over the last three years and explained that the Plan was nearing referendum.  The Chairman explained that the resources used were mainly funded by the Locality grant scheme and drew attention to the inclusion of a Buffer Zone for the potential issue of a port being developed on the strategic land reserve of Associated British Ports.

4.

Response to S16 consultation comments pdf icon PDF 129 KB

a.    To receive the comments of consultees to the Section 16 consultation

b.    To consider a response to the comments

(Responses and Planning Consultants advice attached)

Minutes:

The Group considered the comments to the Section 16 consultation and agreed the draft response to the Planning Authorities and Planning Inspector

5.

Questions from Planning Examiner pdf icon PDF 83 KB

a.    To consider the questions from the Planning Inspector (attached)

b.    To consider the draft responses (attached)

Additional documents:

Minutes:

The draft responses to the questions of the Planning Examiner were considered and adjusted.  The responses are:

 

Questions on Hythe and Dibden Neighbourhood Plan

 

Questions 1 to 7 relate to the Consultation Statement and responses are requested from the Parish Council. Question 10 is also directed to the Parish Council and questions 8 and 9 might best be addressed by New Forest District Council (NFDC).

 

1.        Section 4.1.5 of the Consultation Statement refers to a new ‘Love It, Don’t Love It, I Wish’ survey.  What was the date of the survey and the number and content of the responses made?

 

The survey was carried out over a 2-year period at different times of the year (the previous survey 13 years ago showed people were influenced by ‘conditions’ at the time of answering e.g weather, news, community events). There were 243 responses (redacted), copy and summary attached.

 

2.       The penultimate paragraph of section 4.4.1 of the Consultation Statement states there was not the resources to do leaflet drops to every household.  However, section 6.1, for example, describing the roadshows held in the summer of 2018, says events were publicised by leaflets.  Please explain how this was done, for example where the leaflets were distributed, etc.

 

A single DL ‘leaflet’ was produced giving brief outline of planning process, dates of road shows, contact details and website details to use as a ‘calling card’ for people to take away to give to friends and neighbours; or so they had the website address to complete consultation at home. These were handed out to callers, at roadshows, the cinema, and to any other interested parties

 

3.       Re sections 6.1 and 8.1, please give an indication of the duration of these roadshows.

 

The Roadshows were 10am-3pm except the Cinema which was a 20-minute presentation including video at 2.30pm and 7.30pm (approx. 200 people), interested parties took hard copies or a leaflet home with them and around 6 dropped in to Parish Council offices to discuss.

The Mistletoe Fayre which was on a Saturday 10-4pm

 

4.       Sections 5.2, 6.2 and 8.2 refer to Google surveys.  How were these publicised and how did local people, businesses and organisations access them? 

 

The link to the Google surveys was posted on the Hythe & Dibden Parish Council Website as a news post, on social media on a variety of community sites (around 31,000 members). It was also sent out via a community email. The DL leaflet showed the URL to the page with the links on. There were also hardcopies of the surveys made available at Roadshows, the Cinema, New Forest District Council satellite office, the Hythe & Dibden Community Centre, and The Herald.

 

5.       Please provide the dates and durations of the Google surveys held in the summer 2018 (section 6.2) and winter 2018/19 (section 8.2).

 

6/7/2018 – 4/10/2018

12/11/2018 - 2/1/2019

 

6.       Paragraph 8.78 of the Plan refers to initial public consultation in the summer of 2018 and that 88% of those who responded (44 out of 50) supported the  ...  view the full minutes text for item 5.

6.

Referendum

To discuss and agree the work to be undertaken to encourage the community to vote for the Neighbourhood Plan

Minutes:

This item is to be considered at a future meeting

7.

Questions

To answer any questions from the new Neighbourhood Planning Group members

Minutes:

Cllr Malcolm Wade asked if the referendum marked the end of Phase 1 of the Neighbourhood Plan process.  The Chairman confirmed this to be the case.