Agenda and minutes

Venue: via Zoom

Contact: Tracy Predeth, Locum Clerk 

Items
No. Item

153/20

Apologies

Minutes:

            There were no apologies.

154/20

Declarations of Interest and Dispensations

  1. To note any declaration of interest made by Members in connection with an Agenda item. Members to specify the nature of the interest;
  2. To receive any written requests for dispensations for disclosable pecuniary interests;
  3. To grant any requests for dispensation as appropriate.

 

Minutes:

Councillors noted the declarations of interest recorded in the Delegated Decisions of the Planning Committee for January 2020 (agenda item 10).

155/20

Community Safety Update

To receive an update from the police.

Minutes:

Chief Inspector Helen Andrews reported that theft, burglary, anti-social behaviour and hate crime has reduced during the third lockdown. There has been a spike in non-dwelling burglaries and a number of arrests have been made. There are concerns about ‘hidden’ crime during lockdown, including domestic violence and child neglect, however the police have good structures in place including improved links with Children’s Services, schools and the Missing, Exploited and Trafficked Team. The police are currently looking at different ways to combat speeding in the New Forest.

 

Fewer reported incidents of anti-social behaviour at Oak Road car park occurred this month.

 

The sergeant at Hardley is retiring and the PCSOs from the Neighbourhood Policing Team will be leaving to become PCs within Hampshire Constabulary. They will all be replaced later in the year along with eight new PCs for the New Forest area. Councillors expressed their congratulations to the PCSOs and wished them well in their new roles.

 

Chief Inspector Andrews reiterated:

-        Regarding the Covid regulations, it was confirmed that if people travel from outside the New Forest then the police would likely issue a fine.

-        ‘Safe at Home’ surgeries outside supermarkets will be offering information and support about domestic violence and also report abuse via pharmacies.

-        There is no definite time frame for the recruitment of the new PCSOs, hopefully late spring.

156/20

Minutes pdf icon PDF 95 KB

To consider and confirm the Minutes of the meeting of the Council held on 16th December 2020.

Minutes:

                        RESOLVED that

 

The Minutes of the Parish Council Meeting held on 16th December 2020 be agreed.

157/20

Chairman's Announcements

Minutes:

The Chairman announced that the Christmas Lights Competition had been a success with positive responses and the winners congratulated. The Christmas Lights Working Group will support this competition next year.

 

The Chairman thanked the outgoing Locum Clerk for her guidance over the past year, particularly during challenging times.

 

The NFDC Councillors in Hythe and Dibden have all pooled their remaining community grants to help local schools purchase laptops for disadvantaged children.

 

The Chairman read out a letter from Blue Funnel Ferries Ltd reporting the dire financial situation with losses of almost £200,000 over the last two years. They need significant financial help to enable reopening and have written to Julian Lewis MP, Alan Whitehead MP, the Leaders of Southampton City Council, HCC and NFDC and the Secretary of State for Transport. It was suggested that the Parish Council supports Blue Funnel’s request for help. Ideas on how to  help and support the ferry could be discussed further at a future Council meeting.

158/20

Reports by County and District Members

To receive verbal information reports from County and District Councillors on matters concerning the Parish.

Minutes:

            Cllr McEvoy (HCC) previously submitted a report.        

 

Cllr M Wade (HCC) reported that the provisional Local Government Finance Settlement for 2021/22 has been announced but the final figures will be confirmed by the Government in early February 2021. Key items include: Council tax increase of 4.99% permitted; additional social care funding for 2021/22; extra funding to help councils’ Covid-19 cost pressures in 2021/22; funding to meet increased demand for council tax support; and the New Homes Bonus continues.

 

HCC has total reserves of more than £643.1million, half of which (£351.2million) is committed to existing revenue programmes and capital spend. Despite increasing demand in Children’s and Adults Services, HCC’s funding has been reduced by £560 million. £52.4million is the required funding gap.

 

Cllr R Clark (NFDC)has awarded Community Grants to Hythe Primary School (£900) and Waterside Primary School (£700), to assist with purchasing devices for children who are unable to access home-learning in the pandemic. 

 

The Waterside Conference was also attended and presented by a working group of local councils, partnership organisations and private companies, who aim to secure investment from central government for the development of infrastructure along the Waterside. A document called ‘A Vision for The Waterside’ was presented. A bid for Southampton to become a Free Port is to be submitted. Aspirations include cycle paths from Totton to Calshot/Lepe, improved bus services, support for the reintroduction of passenger rail services, improved connection of villages to the New Forest, opening up of coastal walks, and increased use of ferry services. Watch this space for consultation details.

 

Cllr Delemare (NFDC) also attended the Waterside Conference and the Corporate and Overview Scrutiny Panel meeting covering the bid for the Southampton Free Port.

 

Cllr M Clark (NFDC) reported that Freedom Leisure has been chosen as the preferred bidder to run NFDC’s five leisure centres.

 

Cllr Dowd (NFDC) attended the Greener Housing Working Group briefing. Although the Government paper on Future Homes Standards is awaited, there are developments in Totton which are viewed as exemplars of the NFDC commitment to greener housing. The briefing on the Vision for Totton and Waterside Development Plan was attended, an overview to the ‘high-level document’. The next Waste Strategy Working Group meeting will give an update on the public consultation exercise.

 

Cllr Osborne (NFDC) attended the Environment Overview and Scrutiny Panel meeting and the Waterside Conference. Work with the recycling aspects of NFDC will be reported back to the Climate Emergency Committee. The community grant funding remainder has been donated to Wildground School.

 

Cllr A Wade (NFDC)attended the NFDC Planning Committee meeting on behalf of the Parish Council  to express concerns regarding advertising on the Churchill site on South Street. The application was granted with advertising up for a maximum of two years or until all flats sold. The hoarding around the edges will be moved and will not form part of new advertising. The Boundary Commission has announced their proposals for new ward boundaries and councillor numbers for NFDC; these will go ahead  ...  view the full minutes text for item 158/20

159/20

Reports from Members Serving on Outside Bodies

To receive verbal updates from Parish Councillors who serve as representatives of the Council on outside bodies.

Minutes:

            There were no reports.

160/20

Public Forum

Members of the public are invited to make representations to Hythe and Dibden Parish Council on any matters relating to the work of the Council. Public Bodies (Admission to Meetings) Act 1960.

 

The Council asks that the public submit questions and/or comments to the Locum Clerk of the Council via email to tracy.predeth@hytheanddibden.gov.uk by 5pm on Monday 25th January 2021. Following the receipt of a question they will be sent instructions on how to join the Zoom meeting so they can ask the question in person, if they wish. Alternatively, the Chairman will read out the questions on their behalf. Questions will be answered in the order that they are received and the overall period of time designated for responses will be 15 minutes.

Minutes:

A resident from Coppice Gate requested that the Council arranges for the gutter in Beaulieu Road to be cleaned. NFDC is responsible for street cleaning. The Deputy Clerk said that the gutter has now been cleared. Similar issues in the future should be forwarded directly to parish council officers.

A local resident is requesting a second update regarding the state of the seating and paving area outside the chip shop in The Marsh. The Council previously agreed to try to identify the land owners and contact them about the maintenance of the area. No action has been taken in repairing or renovating the area.The Chairman apologised that due to the pressures brought on by the Covid crisis the Council had not followed this up. However, the land owner will now be contacted to request that they take action to repair and maintain the area.

A local resident was pleased that the Open Spaces Working Group had come up with a number of climate-friendly, nature-friendly proposals. and thanked the Council for taking positive steps towards supporting and protecting biodiversity and wildlife. She was thanked for her comments; residents are welcome to attend the Climate Emergency Committee meetings to suggest ideas in the public part of the meeting.

161/20

Questions

Councillors to take questions from councillors.

Minutes:

Cllr Fairhead asked the Chairman if he was aware that NFDC has installed electric charging points in the Jones car park but there is no signage to let the public know that they are there. The Chairman suggested that the Council writes to NFDC to request that some signage is installed and that the initiative is advertised more widely.

 

Cllr Fairhead asked if the Chairman was aware of the Sculpture Trail that is proposed for Hythe. The Chairman highlighted that the Economic Development Working Group has made a recommendation that the Council supports this project by funding the £500 application for Arts Trail to progress a grant from the Arts Council.

 

Cllr M Clark asked the Chairman if he was aware that there is a development of six social houses in Ladycross Road in Furzedown which was approved by NFDC officers rather than going to the NFDC Planning Committee. The Chairman reminded District Councillors that they can ‘call in’ planning applications in their Ward so that they can be considered by the Planning Committee.

 

Cllr M Clark asked the Chairman if he was aware that the condition of the Capers site in Dibden Purlieu has deteriorated further. Cllr A Wade provided an update and confirmed there are no planning issues but that the developer has not yet started work. Cllr A Wade will contact NFDC for clarification.

 

Cllr Dowd asked if the Chairman was aware that there are three items in the Local Plan from 2014 that haven’t progressed very far – HYD5 (car park extensions), HYD7 (the public open space by Lower Mullins Lane) and HYD8.6 (public footpath right of way 10 from Hythe to Marchwood). The Deputy Clerk said these items have been carried over to the current Local Plan and there will be a Part 2 Review later this year where the Council will be able to comment on any consultation.

 

Cllr Osborne asked the Chairman for an update about volunteers at Hythe Library. The Chairman said that a group of volunteers and two co-ordinators have been arranged and the Library Service will contact them after the lockdown period.

 

Cllr Osborne asked if the Chairman was aware that the government is going to introduce legislation to direct suppliers and producers to be more responsible for recycling. The Chairman suggested that this issue is brought to the next Climate Emergency Committee as an agenda item.

 

Cllr A Wade highlighted that HCC is asking for views on the new Local Transport Plan and asked if this information could be shared on the Parish Council’s website and social media. The Chairman requested that the Parish Council promotes the consultation on the website and asked that the Parish Development Officer produces some wording to encourage residents to take part in the consultation.

 

Cllr A Wade asked the Chairman if there is anything the Parish Council can do to support local businesses during the pandemic. The Deputy Clerk said that officers will have a discussion about this and report back. Cllr A  ...  view the full minutes text for item 161/20

162/20

Planning Committee pdf icon PDF 64 KB

To receive the delegated decisions of the Planning Committee.

Minutes:

            The delegated decisions of the Planning Committee were received.

 

The Chairman of the Planning Committee reported that in relation to App No: 20/11229 (Land Adjacent to 11 St Johns Street, Hythe, SO45 6BZ) the Parish Council has requested that NFDC disregard the Parish Council’s request for clarification of the ownership of this land as it is recognised that the ownership of the land is not a material planning consideration.

 

The appeal related to the planning application for the Land at St Jude, Roman Road, Dibden Purlieu has been dismissed by the Planning Inspectorate. A response is still awaited from NFDC Planning in relation to App No: 20/11210 (Ladycross Road) regarding concerns about the development process, parking and road safety for pedestrians and drivers in that area during the development.

163/20

Climate Emergency Committee pdf icon PDF 66 KB

To receive and approve the minutes of the Climate Emergency Committee meeting held on 8th December 2020 and to agree the recommendations.

 

RECOMMENDATIONS:

      i.        The Council to appoint True Horizon to carry out the ‘Sustainability Compass’ gap analysis at a cost of £2,000. (Quote attached)

    ii.        The Council to allocate £5,000 from General Reserves in the 2020/21 financial year to fund Climate Emergency projects.

   iii.        That a separate Climate Emergency budget code is created.

 

Additional documents:

Minutes:

Consideration was given to the minutes of the Climate Emergency Committee meeting held on 8th December 2020.

 

                        RESOLVED that

 

a)    The Minutes of the Climate Emergency Committee meeting held on 8th December 2020 be agreed.

b)    The Council to appoint True Horizon to carry out the ‘Sustainability Compass’ gap analysis (phase 1 and 2) at a cost of £2,000 to be taken from General Reserves.

c)    The Council to allocate £5,000 from General Reserves in the 2020/21 financial year to fund Climate Emergency projects.

d)    A separate Climate Emergency budget code is created.

 

164/20

Open Spaces and Play Equipment Working Party pdf icon PDF 65 KB

To receive the notes of the Open Spaces and Play Equipment Working Group meeting held on 10th December 2020 and to agree the recommendations.

 

RECOMMENDATIONS

      i.        The Council to allocate £30,000 from developers contribution funding  for suitable accessible equipment and pathway improvements at Ewart Recreation Ground Play Area.

    ii.        The Council to allocate £11,466 from developers contribution funding for the provision of a youth shelter at Noadswood School.

   iii.        The Council to allocate £45,319.51 from Community Infrastructure Levy funding to the repair of the flood defences at Prospect Place.

 

Once the recommendations are agreed by the Parish Council a formal request to release the funding will be made to New Forest District Council.

Minutes:

The notes of the Open Spaces and Play Equipment Working Group meeting held on 10th December 2020 were received and the recommendations considered.

 

            RESOLVED that

 

a)    The Council to allocate £30,000 from developers contribution funding for suitable accessible equipment and pathway improvements at Ewart Recreation Ground Play Area.

b)    The Council to allocate £11,466 from developers contribution funding for the provision of a youth shelter at Noadswood School.

c)    The Council to allocate £45,319.51 from Community Infrastructure Levy funding to the repair of the flood defences at Prospect Place.

165/20

Economic Development Working Group pdf icon PDF 54 KB

To receive the notes of the Economic Development Working Group meeting held on 10th December 2020 and to agree the recommendations.

 

RECOMMENDATIONS:

      i.        That a RevitalHythe training session at which all Councillors could be present should be booked in the new year.

    ii.        That the Council funds the £500 application fee for Arts Trail to progress a grant from the Arts Council for the Sculpture Trail.

   iii.        The funds for the £500 application fee to be taken from General Reserves.

Minutes:

The notes of the Economic Development and Tourism Working Group meeting held on 10th December 2020 were received and the recommendations considered.

 

                        RESOLVED that

 

a)    A RevitalHythe training session for Councillors to be arranged.

b)    The Council funds the £500 application fee for Arts Trail to progress a grant from the Arts Council for the Sculpture Trail.

c)    The funds for the £500 application fee to be taken from General Reserves.

166/20

Communications Working Group pdf icon PDF 89 KB

To receive the notes of the Communications Working Group meeting held on 13th January 2021 and to agree the recommendations.

 

RECOMMENDATIONS:

      i.        That the enamel pin (see attached) is the chosen design for the Community Spirit Award recipients and the expenditure amount will be taken from General Reserves.

    ii.        That the Council purchase fridge magnets to publicise the new Accredited Community Safety Service.

   iii.        The money for the fridge magnets to be taken from ACSO Earmarked Reserves.

   iv.        That the Council discuss the possibility of live streaming Full Council meetings at a future Council meeting.

Minutes:

The notes of the Communications Working Group meeting held on 13th January 2021 were received. It was confirmed that the notes would be amended to record Cllr A Wade’s attendance at this meeting and that he provided a report on the Community Spirit Awards as the Chairman of the Awards Working Group. The recommendations of the Communications Working Group were considered.

 

            RESOLVED that

 

a)    Councillors agree the design for the enamel pin for the Community Spirit Award recipients and the expenditure amount will be taken from General Reserves.

b)    The Council to purchase fridge magnets to publicise the new Accredited Community Safety Service.

c)    The money for the fridge magnets to be taken from ACSO Earmarked Reserves.

d)    The Council will discuss the possibility of live streaming Full Council meetings at a future Council meeting.

167/20

Transfer of Land - Land adjacent to Forest Lodge Farm, Fawley Road, Hythe pdf icon PDF 3 MB

To consider the transfer of land.

Minutes:

The Deputy Clerk reported that Parish Council officers had visited the site several years ago to begin discussions about the transfer of the public open space and allotments from the developer. At that time, concerns were raised to NFDC that there were no dedicated parking spaces for allotment holders;  there were concerns about accessibility into and around the allotment site; the boundary fence abuts neighbouring properties and there were concerns about ongoing maintenance to the fence either by residents or the Council and the quality of the allotment topsoil was considered to be substandard at the time of the visit. It is not known if these concerns have been resolved.

 

The play area is at the bottom of a steep slope and there are concerns about accessibility, the maintenance of the slope and water running off into the adjacent property where there are already significant flooding issues.

 

Neighbours have also raised concerns about the likelihood of sheds being placed adjacent to their boundaries and the possibility of rats.

 

                        RESOLVED that

 

a)    The Council declines to receive the transfer of the public open space, including the play area, on the land adjacent to Forest Lodge Farm, Fawley Road, Hythe.

b)      The Deputy Clerk is to continue negotiations with NFDC regarding the allotments on the land adjacent to Forest Lodge Farm and to ascertain whether the conditions of the allotment site will be acceptable to the Parish Council.

c)    The Deputy Clerk is to bring the findings from the negotiations  with NFDC to a future Council meeting so the Council can then consider whether to accept the freehold transfer of the allotments on the land adjacent to Forest Lodge Farm, Fawley Road, Hythe.

168/20

Finance 2020-2021 pdf icon PDF 50 KB

a.    To receive an update on the financial effect of Covid-19 for the period 1st November 2020 – 31st December 2020.

b.    To receive the bank reconciliation reports for November and December 2020.

c.    To receive the accounts for payment for December 2020.

d.    To receive the end of Quarter 3 Financial Strategy Report.

Additional documents:

Minutes:

                        RESOLVED that

 

a)    The update on the financial effect of Covid-19 for the period 1st November – 31st December 2020 be received.

b)    The bank reconciliation report for December 2020 be noted.

c)    The accounts for payment as detailed totalling £66,633.77 (gross) be agreed and paid.

d)    The end of Quarter 3 Financial Strategy Report be received.