Agenda and minutes

Venue: Via Zoom

Contact: Linda Roberts - Town Clerk 

Items
No. Item

7/21

Public Participation

Minutes:

A member of the public asked that before the precept is set, Council considers keeping any increase to a minimum. Many people in Melksham have concerns about their future, been furloughed, and suffered loss of income with no guarantee what will happen in April. Others have been affected by loss of jobs, or may not be eligible for help. Utility bills are increasing  and many businesses are struggling financially. There will probably be increase to the Police and Wiltshire Council precept, which add up and can make a big difference to those on fixed or lower incomes. People have put plans on hold and the member of the public asked the Council to put plans on hold.

 

The member of the public asked the Mayor how much the Council could have saved if the two staff members had not been suspended and what costs were incurred for temporary staff. The amount of money would have been additional for the Council which could save the Council considerable expense . The member of the public asked for a response to her question before the next Council meeting on 25 January 2021.

 

Councillor Aves stated a reply would be forwarded by the Town Clerk to the question prior to the next meeting on 25 January 2021.

8/21

Apologies

Apologies for absence have been received by Councillor Illman.

Minutes:

Apologies for absence were received from Councillors Illman and Iles.

 

9/21

Declarations of Interest

To receive any Declarations of Interest in respect of items on this agenda as required by the Code of Conduct adopted by the Council.

 

Members are reminded that, in accordance with the Council’s Code of Conduct, they are required to declare any disclosable pecuniary interest or other registrable interests which have not already been declared in the Council’s Register of Interests. Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared on the Register, as well as any other registrable or other interests.

Minutes:

There were no declarations of interest.

10/21

2021 2022 Budget

Due to the sensitive nature of some of the budget options, they will be heard in confidential session. However, the final budget and precept setting will be considered in public session at the Extraordinary Full Council meeting arranged for Monday 25th January 2021.

Minutes:

Councillor Aves advised that due to the sensitive nature of some of the budget options they would be heard in Agenda Item 15 in a confidential session.  The Town Mayor confirmed that agreement of the budget and precept setting would be heard in public session at the council meeting on 25th January 2021.

 

 

11/21

Minutes pdf icon PDF 467 KB

To  approve the draft minutes of the Full Council meetings held on  26 October 2020,  16 November 2020 and 21 December 2020, having previously been circulated to be approved as a correct record and agree that they are to be signed by the Town Mayor, Councillor Aves at a later date.

 

26 October 2020

16 November 2020

21    December 2020 

 

Additional documents:

Minutes:

Amendment to the Minutes of 16 November 2020.

 

Councillor Hubbard requested removal of the word “vehement” Agenda item 125/20.

 

The minutes of 26 October 2020, 16 November 2020 and 21 December 2020, having previously been circulated, were agreed as a true record, subject to the above amendment, it was also agreed that the minutes would be signed by The Town Mayor, Councillor Aves at later date.

12/21

Town Mayor's Announcements

Minutes:

A minute’s silence was held in memory of Mr Brian Warwick, an active member of the Melksham community.

 

The Town Clerk confirmed that MTC have been awarded the Small Apprentice Employer of the Year Award.

 

An update regarding the roll-out of the Covid 19 vaccination programme was provided by the Town Clerk and Councillor Hubbard.

13/21

Wiltshire & Dorset Fire Service pdf icon PDF 123 KB

To note an email received on 9 January 2021 confirming that Wiltshire and Dorset Fire Service are removing the Technical Rescue Units from Trowbridge and Chippenham Fire Stations.

 

Minutes:

Councillor Hubbard explained that the removal of the Technical rescue Units from Trowbridge and Chippenham would mean an increase in response times to flooding and other issues from approximately twelve minutes to one and a half hours, as in future unites would be deployed from the existing teams in Swindon and Salisbury. This would have a significant impact on major incidents. A petition and this will be advertised on the Council’s Facebook page to raise awareness. 

 

Councillor Sankey suggested Council’s response should include the fact that over the last 12 months there have been deaths in the River Avon and the Kennet and Avon Canal. Councillor Fiorelli asked for clarification and justification for the decision being made.

 

Proposed by Councillor Hubbard and seconded by Councillor Aves and

 

            RESOLVED: to request that the Town Clerk write to Wiltshire Council asking for clarification and justification for the decision being made, highlighting recent deaths and raising the Council’s concerns.

14/21

Reports from Unitary Councillors

Unitary Councillors to report on any matters affecting Melksham which have been discussed at Wiltshire Council Meetings.

Minutes:

Members received an update from Councillor Hubbard confirming that Wiltshire Council have returned to full lock-down and are implementing the services required in view of this. Wiltshire Council are starting their scrutiny programme this week.

15/21

Accounts pdf icon PDF 13 KB

Additional documents:

Minutes:

It was Proposed Councillor Sankey, seconded by Councillor Brown and

 

            RESOLVED: to defer the Accounts Item to the next Council meeting on 25 January 2021.

15/21.1

Payments

To RESOLVE to approve the attached payments.

15/21.2

Monthly Financial Statement pdf icon PDF 13 KB

To note the statement.

15/21.3

Detailed Income & Expenditure Report as at 31 December 2020 pdf icon PDF 71 KB

To note the report.

16/21

New Premises Licence Application

To comment on the following Application, consultation ends on 25 January 2021.

 

New Premises Licence Application:

 

WK202027120-Bar 2 Hire       4 Laburnum Drive Melksham SN12 6HX

 

Minutes:

New Premises Licence Application:

 

WK202027120-Bar 2 Hire       4 Laburnum Drive Melksham SN12 6HX

 

Concerns were raised that the application related to a residential property and whether the storage of large quantities of alcohol for delivery to customers was appropriate such a setting.

 

It was proposed by Councillor Aves, seconded Councillor Fiorelli and

 

            RESOLVED: to request that the Town Clerk responds to the application on behalf of the Town Council raising concerns that this application relates to an address in a residential area but leaving the final decision to Wiltshire Council.

17/21

Committee Minutes

17/21.1

Economic Development and Planning Committee pdf icon PDF 391 KB

To receive the minutes of the Economic Development and Planning Committee meetings held on 17 November and 8 December 2020.

 

Additional documents:

Minutes:

It was proposed by Councillor Aves, seconded by Councillor Watts, and

 

RESOLVED to note the minutes of the Economic Development and Planning Committee meetings held on 17 November 2020 and 8 December 2020.

18/21

Markets Costing Report pdf icon PDF 308 KB

To consider the revised report provided by the Economic Development Manager showing detailed costings for the purchase of gazebos for additional markets. Members are requested to approve the recommendations.

Minutes:

Members were asked to consider the revised Markets Costing Report for the purchase of gazebos for an additional range of markets, and to approve the recommendations contained therein, noting that the resulting costs were already incorporated in the budget proposals for 2021/2022.

 

The proposal was greeted with enthusiasm as a boost to Melksham, as a market town. The number and types of markets to take place were discussed together with costings and anticipated occupancy rates. The creation of a Sinking Fund to support the purchase of replacement gazebos in the future was mentioned. Councillor Fiorelli proposed and Councillor Westbrook seconded  accepting the costs to incorporate in the budget proposal for 2021/2022.

 

Councillor Fiorelli accepted Councillor Hubbard’s friendly amendment to her proposal to amend the resolution to include reduced market stall fees on a sliding scale to £15 in year one, £20 in year two and £25 from year three onwards.

 

It was proposed by Councillor Fiorelli, seconded by Councillor Westbrook and

 

RESOLVED: to approve the request for £4,000 to purchase five unbranded market gazebos. Market stall fees will be charged at £15 per stall in year one, £20 per stall in year two and £25 per stall from year three.

18/21.1

Community Development Committee pdf icon PDF 275 KB

To receive the draft minutes of the Community Development Committee meeting held on 23 November 2020.

Minutes:

It was proposed by Councillor Aves, seconded by Councillor Welch, and

 

RESOLVED to note the draft minutes of the Community Development Committee meeting held on 23 November 2020.

19/21

Chairs Committee pdf icon PDF 341 KB

To receive the notes of the Chairs Committee meetings held on 18 December 2020 and 8 January 2021

Additional documents:

Minutes:

It was proposed by Councillor Aves, seconded by Westbrook, and

 

RESOLVED to note the draft minutes of the Chairs Committee meetings held on 17 Novemvber 2020 and 8 December 2020

 

19/21.1

Asset Management Committee pdf icon PDF 280 KB

To receive the draft minutes of the Asset Management Committee meeting held on 14 December 2020.

Minutes:

It was agreed to defer  the draft minutes of the Asset Management Committee meeting held on 14 December 2020 until the Full Council Agenda on 25 January 2021.

20/21

Sub Committee Minutes

20/21.1

HR Sub-Committee pdf icon PDF 228 KB

To receive the minutes of the Sub-Committee meetings held on 18 November 2020 and 16 December 2020.

Additional documents:

Minutes:

Members noted the draft minutes of the HR Sub-Committee meetings held on 18 November 2020 and 16 December 2020

 

20/21.2

King George V Sub-Committee pdf icon PDF 265 KB

To receive the minutes of the King George V Sub-Committee meetings held on 14 October and 16 December 2020.

Additional documents:

Minutes:

Members noted the draft minutes of the King George V Sub-Committee meetings held on 14 October 2020 and 16 December 2020

 

21/21

Working Groups

To receive the notes of the following meetings:

22/21

CCTV Working Group pdf icon PDF 252 KB

To receive the notes of the CCTV Working Group meeting held on 7 December 2020.

 

Council is requested to approve the following membership of councillors and co-opted members of the public onto the CCTV Working Group:

 

Councillor A Westbrook, Chair

Councillor P Aves

Councillor V Fiorelli

Councillor C Jeffries

Councillor G Mitcham

Councillor J Glover, MWPC

Councillor S Patacchiola, MWPC

Mr C Pickett, Older People’s Champion

Mr N Westbrook

Ms D Atkinson, Pub Watch

Inspector G Hughes, Wiltshire Police

Sgt. J Twyford, Wiltshire Police

P.C. L Pelling, Wiltshire Police

Ms A Clark, Wiltshire Police Designated Crime Officer

Mr T Ridley, Wiltshire Police Tactical Crime Prevention Officer

Minutes:

Amendent

 

Councillor Hubbard requested the wording of ‘non-council officer’ be replaced by ‘elected member’.

 

Members received the draft notes of the CCTV Working Group meeting held on 7 December 2020, subject to the above amendment.

 

Peter Dunsford – Community Area Manager and an Area Board member be appointed to the Working Group. The terms of reference will reflect that the area board will reflect that  the Area board will decide on their representation in the Working Group.

 

It was proposed by Councillor Westbrook, seconded by Councillor Fiorelli, and

 

RESOLVED:  to approve the membership  of the CCTV Working Group subject to the inclusion of the Community Area manager and a unitary councillor from the  Area Board.

 

 

 

 

23/21

Confidential Session

In view of the sensitive nature of the business to be transacted members are requested to resolve to exclude the public and press from the meeting.

Minutes:

It was proposed by Councillor Aves, seconded by Councillor Fiorelli  and:

 

UNANIMOUSLY RESOLVED: that in view of the confidential nature of the information to be discussed, concerning the budget for 2021/2022 and the implications thereof, that the press and public be instructed to withdraw.

24/21

Confidential Item

Minutes:

The advice received from Council was noted.

 

25/21

Confidential Item

To note the advice from the town council’s employment law advisers and solicitor regarding the furlough scheme (Job Retention Scheme).

Minutes:

The advice received from Council was noted.

 

25/21.1

Confidential Item

Members are requested to consider the three budget options and resolve which budget should be considered for approval at the Extraordinary Full Council meeting arranged for Monday 25th January 2021.

 

Option 1 – report attached

Option 2 – report attached

Option 3 – report attached

Minutes:

Councillors reviewed the four budget calculation proposals.

 

It was proposed by Councillor Pain, seconded by Councillor Welch and

 

RESOLVED: that Council are recommending in principal to adopt the Option Four calculation for approval at the public Full Council meeting to be held on 25 January 2021, subject to any information or advice being received by the Town Clerk, who will amend the budget accordingly and distribute to Council.

 

 

 

26/21

Date and time of Next Meeting

25 January 2021 at 7.00 pm.

Minutes:

25 January  2021 at 7.00 pm