Agenda and draft minutes

Venue: Town Hall Market Place Melksham SN12 6ES

Contact: Linda Roberts 

Items
No. Item

1/19

APOLOGIES

Minutes:

Apologies were received from Councillors Caroline Andrewes and Sue Brown.

2/19

DECLARATIONS ON INTEREST

To receive any Declarations of Interest in respect of items on this agenda as required by the Code of Conduct adopted by the Council.

 

Members are reminded that, in accordance with the Council’s Code of Conduct, they are required to declare any disclosable pecuniary interest or other registrable interests which have not already been declared in the Council’s Register of Interests. Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared on the Register, as well as any other registrable or other interests.

 

Minutes:

Councillor Terri Welch declared an interest in grants relating to Melksham in Bloom and Melksham Seniors.

 

Councillor Martin Pain declared an interest in the grant item relating to Melksham Seniors.

 

Councillor Vanessa Fiorelli declared an interest in the grant item relating to Melksham in Bloom.

3/19

MINUTES pdf icon PDF 239 KB

To approve the Minutes of the Finance & Admin Committee meeting held on 15 July 2019.

Minutes:

It was noted the minutes included within the pack for approval should have been for the meeting held on 3 June 2019.

 

Therefore, it was suggested that those minutes, along with the minutes of this meeting be approved at the Finance & Administration meeting.

4/19

GRANTS

To consider the shortlisted grants, as produced by officers.

Minutes:

The Assistant to the Town Clerk had produced a scoring matrix against which Members were asked to make their recommendations for grant approval. 

 

Each grant was proposed and seconded individually, with Members making the following recommendations: 

 

GRANTS AWARDED 2019

 

 

Organisation

 

Amount Requested

 

Amount Awarded

 

 

notes

 

 

Melksham Rail User Group

 

 

£350

 

£350

 

 

 

 

Melksham Netball

 

£300

 

£300

 

 

 

 

Melksham Amateur Swim

 

£500

 

£500

 

 

 

 

PHAB (Melksham)

 

£350

 

£350

 

 

 

 

Happy Circle Daycare

 

£250

 

£250

 

 

 

 

Bloom in Melksham

 

£1320

 

£1320

 

 

 

 

Group 5

 

£750

 

£750

 

 

 

 

Disabled Football Team

 

 

£500

 

£500

 

 

Melksham Remembers

 

 

£250

 

£250

 

 

Shaw & Whitley Beavers/Cubs

 

 

£300

 

£150

 

 

Wiltshire Mind

 

 

£2000

 

£500

 

 

Multiple Sclerosis Therapy

 

 

£400

 

£400

 

 

Rachael Fowler Centre

 

 

£500

 

£500

 

 

Read Easy

 

 

£500

 

£500

 

 

Melksham 60+ Group

 

 

£500

 

£500

 

Ask to see accounts before handing over cheque

 

Back on Track

 

 

£2000

 

£800

 

 

Melksham Monster Ball

 

 

£450

 

£450

 

 

Repair Academy

 

 

£4000

 

£500

 

 

Melksham Short Mat Bowling

 

 

£500

 

£250

 

 

Splitz

 

 

£500

 

£500

 

 

Residents Group (Chalfield/Fullers)

 

 

£1,530

 

£1000

 

Agreed to buy 2 benches up to £1000 on their behalf.  To work with Debbie Bentley, Community Development Officer.

 

 

St Michael’s Church

 

 

£1000

 

£250

 

 

Community Expo Fund

 

 

£100

 

£100

 

 

TOTAL

 

 

£10,970

 

 

 

ROOM HIRE GRANTS

 

 

Organisation

 

 

Grant Requested

 

Grant Awarded

 

Notes

 

Wilts & Berks Canal

 

 

£500

 

£500

 

 

Melksham Community Safety

 

 

£250

 

£168

 

 

Melksham Historical Assoc

 

 

£855

 

£855

 

 

Melksham Gardeners Society

 

 

£433

 

£433

 

 

Melksham & District Seniors Forum

 

 

£2365.20

 

£1800

 

 

Melksham Christmas Fayre

 

 

£376

 

£376

 

 

Melksham ATC

 

 

£500

 

£500

 

 

Wiltshire Adopters

 

£1295

 

 

£750

To work with group to find a suitable meeting room.

 

TOTAL ROOM HIRE GRANTS

TOTAL STANDARD GRANT

GRAND TOTAL

GRANT FUNDING AVAILABLE

OVERSPEND

 

 

 

 

£5,382

£10,970

£16,352

£15,000

£1,352

 

 

 

FUNDED SEPARATELY

 

 

CAB

 

 

 

£5000

 

 

Food and River Festival

 

 

 

£3000

 

 

Melksham Music Festival (PITP)

 

 

£3500

 

£3000

 

 

Transwilts

 

 

 

£5000

 

 

Christmas Lights

 

 

 

£7000

 

 

Young Melksham

 

 

 

£10,000

 

 

Tourist Information Centre

 

 

 

£4000

 

 

Carnival

 

 

 

£2500

 

 

TOTAL

 

 

 

 

£39,500

 

 

TOTAL GRANTS OVERALL £55,852

 

 

GRANTS WHICH DID NOT MEET CRITERIA

 

 

Organisation

 

Grant Requested

 

Grant Received

 

Notes

 

 

Melksham Community Meals

 

 

£17,004

 

No

 

Business

 

HELP Counselling

 

 

£250

 

No

 

Unclear application

 

Biker Down

 

 

£5000

 

No

 

Incomplete application

 

Messy Church

 

 

£330

 

No

 

Religious Group

 

Melksham Business Expo

 

£1000

 

No

 

 

Business

 

Friends of Shurnhold Fields

 

 

£248

 

 

Funding no longer required

 

 

Whilst initial calculations at the meeting recorded an over spend, officers agreed to double check figures the next day.

 

It was proposed by Councillor Hubbard, seconded by Councillor Fiorelli, and

 

RESOLVED:  To make a recommendation to the Full Council meeting on 2 September that the grant overspend be vired over from general reserves.