Agenda and minutes

Venue: Via Zoom

Contact: Linda Roberts, Town Clerk 

Items
No. Item

8/21

Apologies

Minutes:

Apologies for absence were received from the Town Clerk and the Committee Clerk.

9/21

Declarations of Interest

To receive any Declarations of Interest in respect of items on this agenda as required by the Code of Conduct adopted by the Council.

 

Members are reminded that, in accordance with the Council’s Code of Conduct, they are required to declare any disclosable pecuniary interest or other registrable interests which have not already been declared in the Council’s Register of Interests. Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared on the Register, as well as any other registrable or other interests.

Minutes:

There were no declarations of interest.

10/21

Confidential Session

Members are requested to make the following resolution in accordance with the Public Bodies (Admission to Meetings) Act 1960.

 

In view of the sensitive nature of the business to be transacted, it is advisable in the public interest that the public and press be excluded, and they are instructed to withdraw.

Minutes:

In view of the confidential nature of the information to be discussed, concerning staffing matters, the public and press and Councillors Jefferies and Wiltshire were instructed to withdraw.

 

            UNANIMOUSLY RESOLVED: to go into confidential session.

 

11/21

Update on H.R. Matters

An update on HR matters to be provided to Councillors.

Minutes:

The Locum Administrator updated the Sub-Committee on H.R. matters.  Resolutions and recommendations were made as follows:

 

a)      Regarding planned annual leave and during periods of sickness.

 

It was proposed by Councillor Fiorelli, seconded by Councillor Westbrook and

 

UNANIMOUSLY RESOLVED: that officers are instructed to review the handbook so it is clear that the Town Clerk’s ‘point-of-contact’ during absence is the Town Mayor, acting on behalf of Melksham Town Council.

 

b)      For staff returning to work after an extended period of more than two months and where deemed appropriate by the H.R. Sub-Committee,

 

It was proposed by Councillor Westbrook, seconded by Councillor Fiorelli and

 

UNANIMOUSLY RESOLVED: that the committee instruct officers to draft a ’return to work support programme’ internally (every week) and report to two councillors of the H.R. Sub Committee’s recommendation (every month).  The programme should last three months.

 

c)      Regarding video recording of meetings.

 

It was proposed by Councillor Westbrook, seconded by Councillor Aves and

 

UNANIMOUSLY RESOLVED: to recommend to Full Council that officers draw up a video file policy which underscores the importance of deleting video recordings of meetings, after they have been used by officers for transcribing and/or within GDPR timescales (whichever is sooner).

 

12/21

Town Clerk's Annual Appraisal

To arrange a date for the Town Clerk’s appraisal and confirm which member will hold the appraisal.

Minutes:

 

It was proposed by Councillor Westbrook, seconded by Councillor Aves and

 

UNANIMOUSLY RESOLVED: to set a date for the Town Clerk’s annual appraisal once returned in post. This should take place within two weeks of the return-to-work date and will be facilitated by Councillors Fiorelli and Westbrook.

13/21

Date and Time of Next meeting

20 February 2021 at 7.00 pm via Zoom

Minutes:

10 February 2021 at 7.00 pm via Zoom.