Agenda and minutes

Venue: Virtual Meeting

Contact: Email: townhall@tenterdentowncouncil.gov.uk 

Items
No. Item

691.

APOLOGIES FOR ABSENCE.

Minutes:

Cllr. V. Cole.  Cllr. Miss. A. Gardner joined the meeting after it had started and due to a substitute already being assigned, she was not a voting member on this occasion.  Non-Members: Cllrs. K. Mulholland and R. Quinton. 

692.

DECLARATIONS OF INTEREST.

Minutes:

None.

693.

MINUTES.

To consider and, if approved, confirm and sign the minutes and reports of the meeting held on 14th September 2020 and Special meeting held on 14th September 2020 as correct records.

Minutes:

The minutes of the meeting held on 14th September 2020 and the Special meeting held on 14th September 2020 were agreed and would be signed at the earliest opportunity.

694.

MATTERS ARISING.

Minutes:

None.

695.

REPRESENTATION FROM MEMBERS OF THE PUBLIC.

Members of the public may make personal representations at this meeting by giving written notice of a request to speak and indicating briefly the matter of interest or relevant agenda item to the Town Clerk or Deputy Town Clerk no later than 12 noon on the day of the meeting. Provided always that speakers are resident in a ward of the Council and, give their full name and address prior to speaking, the committee Chairman may (or may choose not to) invite individuals to speak at the relevant point in the meeting. Speeches may not exceed three minutes duration and speakers may not participate in any subsequent debate between committee members. At the Chairman’s discretion, only one speech may be made in support of each side of any contentious issue.

Minutes:

 

Mr. R. Isworth, Chair of the Recreation Ground Focus Group, asked if the planning permission application and the tendering process for the Recreation Ground project could happen at the same time, so that once planning permission has been secured, work can start right away. Mr. Isworth felt that from the point of view of young people it would be good if work could finally start in Spring of next year, as it is a huge thing for them to look forward to and the talking and debating has been going on for a long time. Ivy Court Surgery have said that they hope to have the cabins vacated by February and the money is available for the re-ordering, so it would be good to start work straight away.

 

696.

COUNCILLORS' QUESTIONS.

At the Chairman’s discretion, Councillors may ask a question about any item relevant to this committee that is not on the agenda. Every question shall be put and answered without discussion. An answer may take the form of a direct oral answer or reference to a Town Council publication. Where a reply cannot be conveniently given at this meeting, an oral or written answer may be circulated at a later date. All councillors present will be permitted to contribute to the debate on agenda items but only members of this committee will be permitted to vote.

Minutes:

None.

697.

HEDGE TRIMMER. pdf icon PDF 306 KB

To consider either a lease or purchase deal for the hedge trimmer if approved by the External Committee. *

 

Minutes:

 

As was resolved by the External Committee on 12th October 2020, this Committee RESOLVED to purchase the hedge trimmer at a cost of £12,334.

 

The committee moved into closed session.

Under the Public Bodies (Admissions to meetings) Act 1960, the public and press will be excluded from the closed meeting session due to the confidential nature of this part of the meeting which involves the discussion of confidential staffing matters and confidential financial negotiations.

 

It was RESOLVED to move the Committee into closed session under Standing Order 10a(xi).

 

698.

MAINTENANCE FACILITY. pdf icon PDF 214 KB

 

(a)         To consider the purchase of stockade fencing for additional protection at the St Michaels Facility. *

 

(b)         To consider the purchase of a steel door for the rear of the toilet block.  *

 

 

Additional documents:

Minutes:

 

(a)         It was AGREED to install perimeter stockade fencing around the new Maintenance Facility up to the cost of £15,000 subject to planning permission.

 

(b)         It was AGREED to purchase a steel door for the rear of the toilet block at St Michaels Recreation Ground.

 

End of closed session.

699.

RECREATION GROUND PROJECT. pdf icon PDF 224 KB

To consider the schedule of consultancy costs taking the project to full planning application and consideration of the tender process for the appointment of a Project Manager. *

 

Additional documents:

Minutes:

 

(a)         It was AGREED that the schedule of consultancy quotations totalling £47,375 to take the project to full planning permission be accepted.

 

(b)         It was AGREED that the tender process should be run for appointment of a Project Manager in line with the scope provided.

700.

IVY COURT SURGERY PORTACABINS. pdf icon PDF 214 KB

To consider authorising Ivy Court Surgery to install a wooden structure to protect patients from the elements whilst attending the portacabins. *

Minutes:

 

It was RESOLVED to allow Ivy Court Surgery to install a structure to protect patients from the elements whilst attending the portacabins, subject to no objections from ABC Planning.

 

701.

TENTERDEN RECREATION GROUND SAFETY MATTING. pdf icon PDF 244 KB

To consider the replacement of damaged safety matting on Tenterden Play Park. *

 

Additional documents:

Minutes:

 

It was RESOLVED to replace the damaged safety matting on Tenterden Play Park at a cost of £2,465.80 plus VAT.

702.

MINOR MATTERS.

Minutes:

None.

703.

CORRESPONDENCE.

Minutes:

None.

704.

ANY OTHER URGENT BUSINESS PREVIOUSLY NOTIFIED TO THE CHAIRMAN.

No decision may lawfully be made under this item but matters which involve no more than an exchange of information may be discussed.

Minutes:

None.