Agenda and minutes

Venue: Virtual Meeting

Contact: Email: townhall@tenterdentowncouncil.gov.uk 

Items
No. Item

750.

APOLOGIES FOR ABSENCE

Minutes:

None.

751.

DECLARATIONS OF INTEREST.

Minutes:

None.

752.

MINUTES.

To consider and, if approved, confirm and sign the minutes and reports of the meeting held on 11th January 2021 as a correct record.

Minutes:

The minutes of the meeting held on 11th January 2021 were agreed and would be signed at the earliest opportunity.

753.

MATTERS ARISING.

Minutes:

None.

754.

REPRESENTATION FROM MEMBERS OF THE PUBLIC.

Members of the public may make personal representations at this meeting by giving written notice of a request to speak and indicating briefly the matter of interest or relevant agenda item to the Town Clerk or Deputy Town Clerk no later than 12 noon on the day of the meeting. Provided always that speakers are resident in a ward of the Council and, give their full name and address prior to speaking, the committee Chairman may (or may choose not to) invite individuals to speak at the relevant point in the meeting. Speeches may not exceed three minutes duration and speakers may not participate in any subsequent debate between committee members. At the Chairman’s discretion, only one speech may be made in support of each side of any contentious issue.

Minutes:

None.

755.

COUNCILLORS' QUESTIONS.

At the Chairman’s discretion, Councillors may ask a question about any item relevant to this committee that is not on the agenda. Every question shall be put and answered without discussion. An answer may take the form of a direct oral answer or reference to a Town Council publication. Where a reply cannot be conveniently given at this meeting, an oral or written answer may be circulated at a later date. All councillors present will be permitted to contribute to the debate on agenda items but only members of this committee will be permitted to vote.

Minutes:

None.

756.

FINANCIAL REPORTS (3RD QUARTER). pdf icon PDF 300 KB

To approve the following reports. *

 

(a)     Overall Picture and Income and Expenditure for all Committees (to 31st December 2020).

 

(b)     Income and Expenditure for the Internal Committee (to 31st December 2020).

 

(c)     Payments List (October-December 2020).

 

(d)     Bank Reconciliation (at 31st December 2020).

 

(e)     Capital Projects breakdown (at 31st December 2020).

 

(f)      Current listing of Direct Debits and Standing Orders.

Additional documents:

Minutes:

 

The following reports were APPROVED:      

 

(a)     Overall Picture and Income and Expenditure for all Committees (to 31st December 2020).

 

(b)     Income and Expenditure for the Internal Committee (to 31st December 2020).

 

(c)     Payments List (October-December 2020).

 

(d)     Bank Reconciliation (at 31st December 2020).

 

(e)     Capital Projects breakdown (at 31st December 2020).

 

(f)      Current listing of Direct Debits and Standing Orders.

757.

ST. MICHAELS VILLAGE SIGN POST REPLACEMENT. pdf icon PDF 231 KB

To consider funding the purchase and installation of the new post and for the Town Council to take on responsibility for the post. *

Additional documents:

Minutes:

 

Cllr. Knowles suggested that the Town Council approaches Cllr. M. Hill at Kent County Council to see if he would be willing to make a contribution to the installation of the post, given that St. Michaels falls within his ward.

 

Cllr. Mulholland commented that if the Town Council was to receive a grant from Ashford Borough Council or Kent County Council, that there should be a direct application from the Town Council.  Cllr. Knowles commented that the request would be led by the Town Council on behalf of the people of St. Michaels. 

 

It was RESOLVED that the quotation of £2450 from the Black Forge at Wittersham would be accepted and be forwarded-funded by the Town Council.  Any subsequent ward members grant would be refunded to the Town Council.  Once the sign had been erected, ownership and responsibility would be accepted by the Town Council including insurance.

 

Cllr. Cole voted against the proposal.

758.

ST. MICHAELS RECREATION GROUND. pdf icon PDF 315 KB

To consider setting up a working group to look at the Recreation Ground’s infrastructure in order to bring it more up to date and engage with the community to seek their views. *

Minutes:

 

Following a discussion between Cllrs. Crawford and Mulholland regarding St. Michaels Recreation Ground and the facilities at the park, it was RESOLVED to set up a Working Group to include all St. Michael’s Ward Councillors (Cllrs. Cole, Mrs. Curteis, Hickmott, Mulholland and Mrs. Smith) and to seek the views of the residents once ideas had been compiled and passed by the Town Council.

759.

ST. MICHAELS RECREATION GROUND - AN APPROACH BY ALDI. pdf icon PDF 215 KB

To consider the approach from an agent on behalf of Aldi to purchase St. Michaels Recreation Ground. *

Additional documents:

Minutes:

 

Cllr. Walder commented that she was ‘flabbergasted’ about this approach from Aldi and following the publishing of the article in the Kent Messenger, there had been a lot of reaction from residents.  Cllr. Walder reported that when the two recreation grounds were up for consideration with the Neighbourhood Plan, that they had been reassured by the Planning Department at Ashford Borough Council that they would not need to give them any extra protection and that they were protected under the open space existing policies.  However, the Neighbourhood Plan does include both recreation grounds.

 

The Deputy Town Clerk had circulated details to Councillors regarding the Deed of Gift for St. Michaels Recreation Ground by which it is was transferred to the Town Council.

 

Cllr. Knowles agreed with Cllr. Mrs. Walder that all green spaces that were used by children for recreational use must be protected, as these green spaces create a critical oasis for people and wildlife. Cllr. Knowles commented that this was Aldi trying to make their name known in the town and would like to send a resounding message that we were not interested in their approach.  Cllrs. Sugden and Mrs. Ferguson agreed with Cllr. Knowles.  Cllr. Dr. Lovelidge commented that it is not the council’s job to direct the land agents towards Brownfield sites.

 

It was RESOLVED that the approach from Aldi be rejected and that councillors would not consider directing the land agents towards brownfield sites. 

760.

MINOR MATTERS.

None.

Minutes:

None.

761.

CORRESPONDENCE.

None.

Minutes:

None.

The committee moved into closed session

Under the Public Bodies (Admissions to meetings) Act 1960, the public and press will be excluded from the closed meeting session due to the confidential nature of this part of the meeting which involves the discussion of confidential staffing matters and confidential financial negotiations.

762.

RENTAL HOLIDAY DURING COVID-19.

To consider the rental situation with a tenant of the council.

Minutes:

 

The rental situation for a tenant of the Town Council was considered.  Confidential Document 725M refers.

763.

STAFFING MATTERS.

To note the minutes of the Staffing Sub-committee meeting held on 28th January 2021.

Minutes:

 

The minutes of the Staffing Sub-committee meeting held on 28th January 2021 were NOTED.  Confidential Document 724M refers.

 

End of closed session

764.

ANY OTHER URGENT BUSINESS PREVIOUSLY NOTIFIED TO THE CHAIRMAN.

No decision may lawfully be made under this item but matters which involve no more than an exchange of information may be discussed.

Minutes:

None.