Agenda and minutes

Venue: Virtual Meeting

Contact: Email: townhall@tenterdentowncouncil.gov.uk 

Items
No. Item

765.

APOLOGIES FOR ABSENCE.

Minutes:

Cllr. C. Knowles would be arriving late.  Non-member Cllr. K. Mulholland.

766.

DECLARATIONS OF INTEREST.

Minutes:

 

Cllrs. Quinton and Sugden declared an interest in Agenda Item 8 Photovoltaic Panels for Council Buildings due to knowing the builders who would carry out the works.  Cllr. Mrs. Ferguson declared an interest in Agenda Item 10 Use of the Town Crest.

767.

MINUTES.

To consider and, if approved, confirm and sign the minutes and reports of the meeting held on 8th February 2021 as a correct record.

Minutes:

The minutes of the meeting held on 8th February 2021 were agreed and would be signed at the earliest opportunity.

768.

MATTERS ARISING.

Minutes:

None.

769.

REPRESENTATION FROM MEMBERS OF THE PUBLIC.

Members of the public may make personal representations at this meeting by giving written notice of a request to speak and indicating briefly the matter of interest or relevant agenda item to the Town Clerk or Deputy Town Clerk no later than 12 noon on the day of the meeting. Provided always that speakers are resident in a ward of the Council and, give their full name and address prior to speaking, the committee Chairman may (or may choose not to) invite individuals to speak at the relevant point in the meeting. Speeches may not exceed three minutes duration and speakers may not participate in any subsequent debate between committee members. At the Chairman’s discretion, only one speech may be made in support of each side of any contentious issue.

Minutes:

None.

770.

COUNCILLORS' QUESTIONS.

At the Chairman’s discretion, Councillors may ask a question about any item relevant to this committee that is not on the agenda. Every question shall be put and answered without discussion. An answer may take the form of a direct oral answer or reference to a Town Council publication. Where a reply cannot be conveniently given at this meeting, an oral or written answer may be circulated at a later date. All councillors present will be permitted to contribute to the debate on agenda items but only members of this committee will be permitted to vote.

Minutes:

 

Cllr. Mrs. Ferguson asked how businesses will be supported with the opening up of the High Street on 12th April 2021, which is only five weeks away, and suggested that the current barriers be replaced with heavy duty barriers or planters so that businesses could have access to outside space. Cllr. Mrs. Ferguson commented that the next Internal meeting is scheduled for 12th April which will be too late to discuss this.

 

The Town Clerk reported that Ashford Borough Council’s parking services would prefer the removal of the barriers, but there is no definite guidance yet.  The Town Clerk reported that the current barriers are in place until 5th April 2021 and Parking Services will feedback their intentions on either removal or extensions to those bays within the next couple of weeks.  A Covid Sub-committee meeting will be set up soon to discuss a way forward.

 

Cllr. Mrs. Ferguson reported that Mrs. K. Nolan-Lyons, the Town Centre & Tourism Co-ordinator, had suggested picnic tables on the Recreation Ground and it has also been suggested that these could be installed on the greens on the war memorial side of the High Street.  It was agreed that businesses need to be approached to find out what they need. 

 

A Covid Sub-committee meeting will be held once Mrs. K. Nolan-Lyons has collated responses from businesses to ascertain their needs regarding re-opening.  

Cllr. C. Knowles joined the meeting.

771.

2021-22 CALENDAR OF TOWN COUNCIL MEETINGS. pdf icon PDF 308 KB

 

To consider and approve the dates of the 2021-22 Town Council meetings.*

Additional documents:

Minutes:

 

The Town Clerk explained that the schedule of Town Council meetings is provisional as we have no legal ability to hold remote meetings beyond 6th May as it stands at present. The current Act has to be renewed as it cannot be amended, but hopefully meetings will be held as per the schedule.

 

It was RESOLVED to publish the 2021-2022 calendar schedule of Town Council meetings with the proviso that we are awaiting confirmation from Government regarding remote meetings.

 

It was RESOLVED that if no further legislation is enacted, the Annual Town Council meeting should be held on Thursday, 6th May 2021 and Council should be consulted again at the April Internal Committee meeting to consider options for the Annual Town Meeting.

772.

PHOTOVOLTAIC PANELS FOR COUNCIL BUILDINGS. pdf icon PDF 340 KB

 

To consider the installation of photovoltaic panels on St. Michaels Maintenance Facility and Tenterden Recreation Ground Toilets & old Tractor Shed.  Confidential quotations attached for Members. *

Additional documents:

Minutes:

 

The Committee discussed the installation of photovoltaic panels on council buildings.  Cllr. Carter suggested delaying the installation and obtaining advice from an energy consultant, as improvements in technology are being made all the time.

 

(a)         St Michaels Maintenance Facility.  It was AGREED to install photovoltaic panels at St. Michael’s Maintenance Facility and that all due diligence will be carried out with the specialist advising Ashford Borough Council, before committing to expenditure.

 

(b)         Tenterden Recreation Ground Toilet Block and Old Tractor Shed.  The Committee agreed to DEFER the installation of photovoltaic panels on the toilet block and old tractor shed at this stage.

 

Cllr. R. Parkin left the meeting.

773.

CHANGING PLACES FACILITY. pdf icon PDF 242 KB

 

To consider the quotations for the installation of a Changing Places facility at Tenterden Recreation Ground with associated building works. Confidential quotations attached for Members. *

Additional documents:

Minutes:

 

The Committee discussed the installation of a Changing Places facility at Tenterden Recreation Ground and associated building works.  The Committee was in agreement that it is important that Tenterden has this facility but were not sure if the old tractor shed was the best location.

 

Cllr. Mrs. Ferguson commented that extra funding may be available as the Government has announced a £30M investment in toilets; funds will be distributed by local authorities for more Changing Places. 

 

The Committee agreed to DEFER this item in order that enquiries about alternative locations and extra funding can be made.

 

774.

USE OF TOWN CREST. pdf icon PDF 226 KB

 

To consider the request from Tenterden Grill to use the Town Crest on advertising. *

Minutes:

 

It was RESOLVED to reject the request from the Tenterden Grill to use the Town Crest on advertising. 

 

The Town Council is the legal owner of the Crest and whilst the Council is fully supportive of all new businesses within the Town, the crest should not be used where there is risk to the reputation of the Town Council or a sign of our endorsement of any individual business. 

775.

CORRESPONDENCE.

Minutes:

None.

776.

MINOR MATTERS.

Minutes:

None.

777.

ANY OTHER URGENT BUSINESS PREVIOUSLY NOTIFIED TO THE CHAIRMAN.

No decision may lawfully be made under this item but matters which involve no more than an exchange of information may be discussed.

Minutes:

None.