Agenda and minutes

Venue: Assembly Room

Contact: Email: townhall@tenterdentowncouncil.gov.uk  01580 762271

Items
No. Item

521.

APOLOGIES FOR ABSENCE.

Minutes:

Non-members Cllrs. V. Cole, A. Sugden and Mrs. K. Walder.

522.

DECLARATIONS OF INTEREST.

Minutes:

None.

523.

MINUTES.

To consider and, if approved, confirm and sign the minutes and report of the meeting held on 11th May 2020 as a correct record.

Minutes:

The minutes and reports of the meeting held on 11th May 2020 and Special meeting held on 11th May 2020 were agreed and would be signed at the earliest opportunity.

524.

MATTERS ARISING.

Minutes:

None.

525.

REPRESENTATION FROM MEMBERS OF THE PUBLIC.

Members of the public may make personal representations at this meeting by giving written notice of a request to speak and indicating briefly the matter of interest or relevant agenda item to the Town Clerk or Deputy Town Clerk no later than 12 noon on the day of the meeting. Provided always that speakers are resident in a ward of the Council and, give their full name and address prior to speaking, the committee Chairman may (or may choose not to) invite individuals to speak at the relevant point in the meeting. Speeches may not exceed three minutes duration and speakers may not participate in any subsequent debate between committee members. At the Chairman’s discretion, only one speech may be made in support of each side of any contentious issue.

Minutes:

None.

526.

COUNCILLORS' QUESTIONS.

At the Chairman’s discretion, Councillors may ask a question about any item relevant to this committee that is not on the agenda. Every question shall be put and answered without discussion. An answer may take the form of a direct oral answer or reference to a Town Council publication. Where a reply cannot be conveniently given at this meeting, an oral or written answer may be circulated at a later date. All councillors present will be permitted to contribute to the debate on agenda items but only members of this committee will be permitted to vote.

Minutes:

 

Cllr. Mrs. Ferguson asked if the Town Council were aware of the increased car parking charges last month by Ashford Borough Council.  Charges were increased by £1 for all day in Station Road, Recreation Ground Road and the Leisure Centre car parks, which are all now £12 per day and an increase of 50p for all day in Bridewell Lane car park.  Cllr. Mrs. Ferguson commented that these increased charges would not help the High Street which is trying to reopen during the pandemic. Cllr. Nelson suggested that we request that Ashford Borough Council inform us of any increases in charges in future and that there should be an item on the next agenda to challenge these increases.

 

Cllr. Knowles advised that these increased charges were in a paper produced on 8th March 2020 and he has written to the Leader of Ashford Borough Council requesting that this does not happen in the current climate.

 

Cllr. Carter reported that the white lines were repainted in Bridewell Lane car park but the flooding problems had still not been rectified neither there nor in the Waitrose car park.  Cllr. Carter requested that these issues be added to the next agenda.

 

527.

SUB-COMMITTEE & WORKING GROUP REPORTS. pdf icon PDF 121 KB

 

(a)         Cinema Focus Group. Report of a meeting between Tenterden Cinema Limited and TTC on 28th May 2020 and recommendations therefrom.

 

(b)         Tourism and Business.

 

(i)           Report of a meeting on 2nd June 2020 and recommendations (to be tabled).

(ii)         To debate the unauthorised release of concept plans regarding the High Street to the press.

(iii)        To note measures on the High Street for safe re-opening 15th June 2020.

Minutes:

 

(a)         Cinema Focus Group. The verbal report of a meeting between Tenterden Cinema Limited and the Town Council on 28th May 2020 and recommendations therefrom were NOTED.

 

Cllr. Knowles requested a point of clarity on what support the CIC would need from the Town Council. There was an error in the minutes which should have read £750,000 income loss to the Town Council over 25 years and taking in index increases, would probably be a £1.1 million loss to the Town Council in rent.  The precept would have to be increased and with the PWLB loan on top it will be a large ask of residents on low incomes.

 

Cllr. Carter reported that one of the major things it will increase is the asset. Cllr. Nelson commented that there will be a further meeting to discuss this between the Sub-committee and Tenterden Cinema Limited.

 

The Deputy Clerk is to set up another Sub-committee meeting but it is not likely that the decisions can be made in time for the CIC’s deadline.  Cllr. Nelson advised that the sub-committee will come back to the External Committee with recommendations.

 

(b)     Tourism and Business Sub-committee.

 

(i)           The report of a meeting held on 2nd June 2020 was noted and the following recommendations were RESOLVED:

 

·         the job description percentages for the Town Centre Co-ordinator should be adjusted to 80% business recovery and 20% general, but returning to 20% general, 40% tourism, 40% high street once the high street starts to recover;

·         the Town Clerk is to liaise with ABC and Ms. S. Welch on the information to be circulated via social media;

·         Ms. S. Welch will take over the Visit Tenterden Instagram account on the understanding that if circumstances change in the future, then the Town Council will have first refusal of taking over ownership.  The Town Clerk will check with the Internal Auditor if the account is classed as an asset. 

 

The recommendations of the High Street Regeneration Working Group were discussed. The link from the railway to the High Street should be in two phases and phase one would be uncovering the existing footpath through Coombe Lane Cemetery.  The Town Clerk advised that the land is not owned by the Town Council and the freehold was unlikely to pass to the Council in the near future.  Currently the Town Council is only responsible for cutting the grass. 

 

Cllr. Crawford asked if all the recommendations listed by the working group were agreed at the Tourism & Business Sub-committee.  Cllr. Nelson commented that they had not debated all the recommendations in full.  Cllr. Nelson suggested that the Town Council liaise with the Railway and the Edmonds Brothers to extend the footpath access. 

 

The Town Clerk advised that it is very difficult to maintain governance over these types of sub-committees and working groups and that Tourism & Business and High Street Regeneration should be separate sub-committees as originally proposed.  These proposals will be put to the July meeting to restructure Tourism & Business  ...  view the full minutes text for item 527.

528.

GARDENING CONTRACT. pdf icon PDF 388 KB

To consider a formal contract with our current gardener. *

Minutes:

 

It was RESOLVED that a 3-year contract for 1.5 days per week, with provision to increase the number of days to two by mutual agreement, be issued to the Town Council’s gardener Mr. M. Summerfield from Bloom & Prune.

529.

CORRESPONDENCE.

None.

Minutes:

None.

530.

MINOR MATTERS.

None.

Minutes:

None.

531.

ANY OTHER URGENT BUSINESS PREVIOUSLY NOTIFIED TO THE CHAIR.

No decision may lawfully be made under this item but matters which involve no more than an exchange of information may be discussed.

Minutes:

None.