Agenda and minutes

Venue: Assembly Room

Contact: Email: townhall@tenterdentowncouncil.gov.uk  01580 762271

Items
No. Item

532.

APOLOGIES FOR ABSENCE.

Minutes:

Non-members:  Cllrs. Miss. A. Gardner, C. Knowles and Dr. L. Lovelidge.

533.

DECLARATIONS OF INTEREST.

Minutes:

Cllr. Mrs. Curteis declared an interest in the Tributes in the Park donation request.

 

534.

MINUTES.

To consider and, if approved, confirm and sign the minutes and report of the meeting held on 8th June 2020 as a correct record.

Minutes:

The minutes and reports of the meeting held on 8th June 2020 were agreed and would be signed at the earliest opportunity.

535.

MATTERS ARISING.

 

To note that representations have been made to Ashford Borough Council to request a deferral of parking charge increases and free 1 or 2 hour slots in Station Rd car parks.

 

The parking charge increase will go ahead, but free parking will apply in the Leisure Centre (all parking) and in Station Road Coach park (3hrs free). Relaxations will apply from 13th July to 31st August 2020.

Minutes:

 

Minute 526 – Parking in Tenterden.  It was noted that representations have been made to Ashford Borough Council to request a deferral of parking charge increases and free 1 or 2 hour slots in Station Road car parks. 

 

The parking charge increase will still go ahead, but free parking will apply at the Leisure Centre (all parking) and at Station Road Coach park (3hrs free). Relaxations will apply from 13th July to 31st August 2020.

 

Cllr. Carter requested more signage to say free parking for 3 hours at the Coach park and stated the need to bring this to the Covid Sub-committee.

536.

REPRESENTATION FROM MEMBERS OF THE PUBLIC.

Members of the public may make personal representations at this meeting by giving written notice of a request to speak and indicating briefly the matter of interest or relevant agenda item to the Town Clerk or Deputy Town Clerk no later than 12 noon on the day of the meeting. Provided always that speakers are resident in a ward of the Council and, give their full name and address prior to speaking, the committee Chairman may (or may choose not to) invite individuals to speak at the relevant point in the meeting. Speeches may not exceed three minutes duration and speakers may not participate in any subsequent debate between committee members. At the Chairman’s discretion, only one speech may be made in support of each side of any contentious issue.

Minutes:

None.

537.

COUNCILLORS' QUESTIONS.

At the Chairman’s discretion, Councillors may ask a question about any item relevant to this committee that is not on the agenda. Every question shall be put and answered without discussion. An answer may take the form of a direct oral answer or reference to a Town Council publication. Where a reply cannot be conveniently given at this meeting, an oral or written answer may be circulated at a later date. All councillors present will be permitted to contribute to the debate on agenda items but only members of this committee will be permitted to vote.

Minutes:

None.

538.

SUB-COMMITTEE & WORKING GROUP REPORTS. pdf icon PDF 215 KB

 

(a)         Covid-19 sub-committee Reports from weekly meetings since 18th June. *

 

(b)         Donations sub-committee Report of a meeting on 9th June 2020 and recommendations. *

Additional documents:

Minutes:

 

(a)     Covid-19 Sub-committee. The reports from the weekly meetings held since 18th June were NOTED.

 

(b)     Donations Sub-committee. The report of a meeting held on 9th June 2020 and the recommendations were NOTED.

 

(i)      SERV Kent Blood and Medical Supplies Transport.  It was RESOLVED that no grant should be awarded as the application does not satisfy the local criteria.

 

(ii)     British Red Cross.  This is an International Organisation therefore it was RESOLVED that no grant should be awarded as it does not satisfy the local criteria.

 

(iii)    Rockits.  It was RESOLVED to award £500 towards the rental of the screen for the fundraising event on 15th August 2020.

 

(iv)    Tenterden & District Museum.  The request for was an increase in grant funding from £1,000 to £2,000.  It was RESOLVED to award £1,500.

 

(v)     Tenterden & District Twinning Association. The request was for an increase of their annual grant from £500 to £800.  This was not agreed by the Sub-committee.  The award will remain at £500 p.a. and the Town Hall will be offered FOC to the TDTA for hospitality when they are hosting the French visit.

 

Cllr. Mulholland, who was previously a member and treasurer of the Twinning Association, reported that the grant was increased from £500 to £800 in previous years to cover their insurance. It was RESOLVED to award the donation if £800 as requested.

 

(vi)    Tributes in the Park.  Cllr. Curteis had declared an interest in this item at the Sub-committee meeting due to her involvement in the event.  Therefore, the meeting was inquorate for this application.  However, Cllrs. Crawford and Mrs. Smith approved the award of the usual £1,000 annual grant but the decision must be made by the External Committee.  It was RESOLVED to award the grant of £1,000 as requested.

 

Cllr. Mrs. Curteis abstained from voting on this item.

 

539.

TOURISM AND BUSINESS AND HIGH STREET REGENERATION. pdf icon PDF 411 KB

To consider a re-structuring of the two sub-committees. *

Additional documents:

Minutes:

 

It was RESOLVED to reform the Tourism & Business Sub-committee and High Street Regeneration Working Group into two stand-alone Sub-committees, both reporting directly to the External Committee.  Current membership of the Tourism Sub-committee has peaked at 30 members making the meetings almost unmanageable, therefore, it was also RESOLVED that the membership of the two Sub-committees would be reduced.  The following Councillors were elected to each Sub-committee.   

 

Tourism & Business Sub-committee.  Cllrs. Mrs. Ferguson, Mulholland and Mrs. Smith.  This Sub-committee would be restricted to seven committee members in total.

 

High Street Regeneration Sub-committee.  Cllrs. Carter, Mrs. Curteis, Mrs. Ferguson, Nelson and Quinton.  This Sub-committee would have up to nine committee members in total.

 

Tourism & Business Forum.  It was RESOLVED that a larger forum of businesses, representatives of tourist attractions, residents, Chamber of Commerce be set up with an open invitation to attendees. This would be used for ideas input for the Tourism & Business Sub-committee to consider and administer.  The Forum would have no voting capacity and attendees would not need to sign the code of conduct. Forums could meet quarterly.

 

Cllr. Mrs. Walder suggested holding ‘themed’ forums, e.g. asking the Managers of Waitrose, Factory Shop, Tesco and Boots to attend a forum themed around Chain stores within the Town therefore focusing on their area of business.  Cllr. Mrs. Walder suggested fortnightly Forums from the Autumn.   

 

540.

CORRESPONDENCE.

None.

Minutes:

None.

541.

MINOR MATTERS.

None.

Minutes:

None.

542.

ANY OTHER URGENT BUSINESS PREVIOUSLY NOTIFIED TO THE CHAIR.

No decision may lawfully be made under this item but matters which involve no more than an exchange of information may be discussed.

Minutes:

None.