Agenda and minutes

Venue: Virtual Meeting

Contact: Email: townhall@tenterdentowncouncil.gov.uk  01580 762271

Items
No. Item

561.

APOLOGIES FOR ABSENCE.

Minutes:

Non-members:  Cllrs. C. Knowles and Mrs. P. Smith.

562.

DECLARATIONS OF INTEREST.

Minutes:

None.

563.

MINUTES.

To consider and, if approved, confirm and sign the minutes and reports of the meeting held on 10th August 2020 as a correct record.

Minutes:

The minutes and reports of the meeting held on 10th August 2020 were agreed and would be signed at the earliest opportunity.

564.

MATTERS ARISING.

Minutes:

None.

565.

REPRESENTATION FROM MEMBERS OF THE PUBLIC.

Members of the public may make personal representations at this meeting by giving written notice of a request to speak and indicating briefly the matter of interest or relevant agenda item to the Town Clerk or Deputy Town Clerk no later than 12 noon on the day of the meeting. Provided always that speakers are resident in a ward of the Council and, give their full name and address prior to speaking, the committee Chairman may (or may choose not to) invite individuals to speak at the relevant point in the meeting. Speeches may not exceed three minutes duration and speakers may not participate in any subsequent debate between committee members. At the Chairman’s discretion, only one speech may be made in support of each side of any contentious issue.

Minutes:

None.

566.

COUNCILLORS' QUESTIONS.

At the Chairman’s discretion, Councillors may ask a question about any item relevant to this committee that is not on the agenda. Every question shall be put and answered without discussion. An answer may take the form of a direct oral answer or reference to a Town Council publication. Where a reply cannot be conveniently given at this meeting, an oral or written answer may be circulated at a later date. All councillors present will be permitted to contribute to the debate on agenda items but only members of this committee will be permitted to vote.

Minutes:

 

(a)         Cllr. Mrs. Ferguson requested an update on progress with Kent Highways regarding the widening of the pavement outside of Nationwide due to social distancing.  The Town Clerk agreed to follow this up with Kent Highways who were due to respond by mid-September. 

 

(b)         Cllr. Carter requested that a meeting of the High Street Regeneration Sub-committee be set up as soon as possible.

 

567.

SUB-COMMITTEE & WORKING GROUP REPORTS. pdf icon PDF 96 KB

 

(a)         Kiln Field and Wildlife Venues Sub-committee. To note a report from a meeting on 7th August 2020 and consider recommendations therein. *

(b)     Climate Change Sub-committee. A report from the meeting on the 10th September. (To be tabled)

(c)     Donations Sub-committee. To consider the award recommendations of this sub-committee. (To be tabled).

Additional documents:

Minutes:

 

(a)         Kiln Field & Wildlife Venues Sub-committee.  The notes of a meeting held on 7th August 2020 were NOTED.  The Town Clerk reported that half of the Town Council members of the sub-committee are not always present at meetings, therefore, the meetings become inquorate.  A suggested way forward to avoid delays in decision making was to ask non-Council members to sign the Code of Conduct and amend the Terms of Reference to include non-Council members as having voting rights.  The list of recommendations from the Sub-committee were reviewed and the following was RESOLVED:

 

(i)           to amend the Terms of Reference to include non-Council members as voting members;

(ii)         to install post and rail fencing to define the boundary with Redrow at a cost of £4,400 plus VAT;

(iii)        to purchase a pond dipping platform at a cost of £2,678.50 plus VAT;

(iv)        to install a resin bonded, non-slip pathway leading down to the pond dipping platform, which will be DDA compliant at a cost of £7,840 plus VAT.

 

(b)         Climate Change Sub-committee.  The notes from the first meeting of the Climate Change Sub-committee held on 10th September 2020 were tabled and NOTED.

 

Cllr. Mrs. Walder was elected as Chair for the first meeting, however, the Chair will be a revolving position.  Cllr. Mrs. Walder reported that it was a very interesting meeting and good debate took place on how the Sub-committee could be more than a talking shop and be more inclusive across the borders.  It was agreed that a measuring process should take place across all items on the Town Council’s asset list.  The Sub-committee will be actively pursuing the Kent County Council Grant Scheme with regard to putting in electric charging points in the car parks.  It was suggested that speakers from Kent Wildlife Trust and other groups be invited to present to the Town Council to increase local interest on going greener.  Cllr. Mrs. Ferguson requested that an item is put on the next Climate Change agenda for Tenterden to be a plastic bag free Town and get rid of plastic bags.  Cllr. Carter asked if now that the Leisure Centre have photovoltaic panels, whether the Town Council can take anything from this as landowners or incorporate it into our Climate Change Plan.  Cllr. Mrs. Walder agreed to investigate this option. 

 

Cllr. Carter reported that air source heat pumps consume a great amount of energy and can be very costly, therefore would recommend that the Town Council relook at the Town Hall refurbishment plans and consider a ground source heat pump rather than air pump.  Cllr. Carter suggested that if the Cinema does go ahead, this should be considered for that project as well.  The Town Clerk reported that the Architects for the Town Hall did look at various options for the Town Hall but was unsure if ground source heat pumps were considered; he agreed to check with the Architects.

 

Cllr. Mulholland asked whether St. Michaels Maintenance Facility could be  ...  view the full minutes text for item 567.

568.

HEDGE TRIMMER ATTACHMENT. pdf icon PDF 306 KB

To consider a lease arrangement for a hedge trimmer attachment if approved by Internal Committee. *

Additional documents:

Minutes:

 

Following discussion at the 14th September 2020 Internal Committee meeting, the purchasing or leasing of the hedge trimmer attachment was DEFERRED to the 12th October 2020 External Committee meeting.

 

569.

INDEPENDENT HIGH STREET SURVEY. pdf icon PDF 11 MB

To note the results of an independent survey by the Our Tenterden organisation. *

Minutes:

 

The results of the Tenterden High Street Regeneration Survey carried out by Mr. J. Fuller under the Our Tenterden Group was NOTED.

 

Cllr. Mrs. Ferguson reported that during Mr. Fuller’s presentation to the Town Council, he spoke about what people chose as a first choice; the next choice was the top three items they wanted.  Nearly 300 people stated that they wanted wider pavements in the ‘top three’ section.  This does need to be confirmed, however, this would make it 40% of those who filled in the survey.  Cllr. Nelson reported that it would be for the High Street Regeneration Sub-committee and the Town Centre & Tourism Co-ordinator to review the results in more detail and a date will need to be set for a meeting.

 

570.

CORRESPONDENCE.

None.

Minutes:

None.

571.

MINOR MATTERS. pdf icon PDF 257 KB

 

(a)         Tributes in the Park.  To note a letter of thanks from the organisers of Tributes in the Park. *

(b)         Community Litter Pick. To note the date of the next Community Litter Pick of Sunday, 27th September 2020 from 10am to 12 noon. *

Additional documents:

Minutes:

 

(a)         Tributes in the Park.  The letter of thanks from the organisers of Tributes in the Park was NOTED.

 

(b)         Community Litter Pick. The next Community Litter Pick will take place on Sunday, 27th September 2020 from 10am to 12 noon.  The Deputy Town Clerk reported that the Town Council have purchased their own set of equipment to cover 30 volunteers and the risk assessment and track and trace documentation is being arranged.  The meeting point is outside the Tractor Shed on the Tenterden Recreation Ground, but in future it is proposed that there will be two meeting points which will include the new maintenance facility at St. Michaels.  The Deputy Town Clerk reassured the Committee that equipment will be sterilised after use and disposable gloves issued to volunteers.   

 

572.

ANY OTHER URGENT BUSINESS PREVIOUSLY NOTIFIED TO THE CHAIR.

No decision may lawfully be made under this item but matters which involve no more than an exchange of information may be discussed.

Minutes:

None.