Agenda and minutes

Venue: Virtual Meeting

Contact: Email: townhall@tenterdentowncouncil.gov.uk  01580 762271

Items
No. Item

573.

APOLOGIES FOR ABSENCE.

Minutes:

Cllrs. K. Mulholland and R. Quinton.  Non-Members: Cllrs. V. Cole and Mrs. K. Walder.

574.

DECLARATIONS OF INTEREST.

Minutes:

None.

575.

MINUTES.

To consider and, if approved, confirm and sign the minutes and reports of the meeting held on 14th September 2020.

 

Minutes:

The minutes and reports of the meeting held on 14th September 2020 were agreed and would be signed at the earliest opportunity.

576.

MATTERS ARISING.

Minutes:

None.

577.

REPRESENTATION FROM MEMBERS OF THE PUBLIC.

Members of the public may make personal representations at this meeting by giving written notice of a request to speak and indicating briefly the matter of interest or relevant agenda item to the Town Clerk or Deputy Town Clerk no later than 12 noon on the day of the meeting. Provided always that speakers are resident in a ward of the Council and, give their full name and address prior to speaking, the committee Chairman may (or may choose not to) invite individuals to speak at the relevant point in the meeting. Speeches may not exceed three minutes duration and speakers may not participate in any subsequent debate between committee members. At the Chairman’s discretion, only one speech may be made in support of each side of any contentious issue.

Minutes:

None.

578.

COUNCILLORS' QUESTIONS.

At the Chairman’s discretion, Councillors may ask a question about any item relevant to this committee that is not on the agenda. Every question shall be put and answered without discussion. An answer may take the form of a direct oral answer or reference to a Town Council publication. Where a reply cannot be conveniently given at this meeting, an oral or written answer may be circulated at a later date. All councillors present will be permitted to contribute to the debate on agenda items but only members of this committee will be permitted to vote.

Minutes:

 

(a)         Cllr. Mrs. Smith referred to a comment made by Mr. M. Bartlett of the Tenterden and District Chamber of Commerce at the 1st October 2020 High Street Regeneration Sub-committee meeting, where he suggested making use of the experiences of other similar towns. Cllr. Mrs. Smith suggested contacting the Confederation of the Cinque Ports. Cllr. Nelson suggested adding this suggestion to the agenda of the next Sub-committee meeting.

 

(b)         Cllr. Mrs. Ferguson commented that the Creative Market held on 10th October 2020 was extremely successful with great benefit to the Town. The footfall figure was over 1200 people with the expected figure of 500 surpassed by 11am.  Cllr. Mrs. Ferguson explained that the event was carefully managed with Covid-19 secure measures of social distancing and hand sanitising. Stallholders did well, as did local shops, with several saying that it was the best day for trade that they have had for a long time.

 

579.

SUB-COMMITTEE & WORKING GROUP REPORTS. pdf icon PDF 129 KB

 

(a)         High Street Regeneration Sub-committee.  To note a report of the first meeting held on 1st October 2020 and consider the recommendations therein. *

 

(b)         Covid-19 Sub-committee.  To note the reports of the meetings held on 13th August 2020 and 24th September 2020. *

 

Additional documents:

Minutes:

 

(a)         High Street Regeneration Sub-committee. The notes of the first meeting of the High Street Regeneration Sub-committee held on 1st October 2020 were NOTED.

 

It was RESOLVED to set a budget of £500 for social media training for businesses in case it is required, although currently responses from local businesses to receive training on social media is low.

 

It was RESOLVED to amend the Sub-committee’s Terms of Reference to increase the non-Councillor membership from three to five.

 

(b)         Covid-19 Sub-committee. The reports of the meetings held on 13th August 2020 and 24th September 2020 were NOTED.

 

The Town Clerk commented that staffing of the Town Council office has to react with changing government advice and that numbers were initially increased to three staff members.  However, this has been reduced to two on most days with the Town Co-ordinator present on two days.

 

580.

HEDGE TRIMMER. pdf icon PDF 304 KB

To consider either a lease or purchase deal for the hedge trimmer. *

 

Minutes:

 

It was RESOLVED to purchase a Hedge Trimmer for £12,874 and for a maintenance contract to be set up.

 

581.

ROUNDABOUT NAMING. pdf icon PDF 297 KB

To consider naming the Beacon Oak Road/A28 junction roundabout and consider whether this should be put to public consultation. *

 

Additional documents:

Minutes:

 

It was RESOLVED to put a shortlist of names out to the public and to invite other suggestions on the naming of the roundabout which is to be installed at Beacon Oak Road/Ashford Road junction.

 

Cllr. Mrs. Ferguson provided a short history of the area, explaining that in 1897 an oak tree was planted at the junction of Beacon Oak Road to celebrate Queen Victoria’s diamond jubilee. Unfortunately, the tree died in 1970 and was replaced in 1980, when the large stone was added which records both plantings.

 

Cllr. Mrs. Ferguson suggested ‘Jubilee Oak Roundabout’ and ‘Queen Victoria Roundabout’. Cllr. Hickmott suggested ‘Beacon Oak Roundabout’.

 

582.

MINOR MATTERS.

 

(a)         Remembrance Sunday. A meeting will be held on 7th October 2020 to decide the final format this year.  A verbal report will be presented at this meeting.

Minutes:

 

(a)         Remembrance Sunday – 8th November 2020.  The Deputy Town Clerk fed back on the arrangements for this year’s Remembrance Sunday.   A flyer has been produced to advise residents that a service will not be held for the public to attend this year but a small service with invited guests will be live streamed.  Attendees will include the Churches Together, Town Council and Royal British Legion.  The number of attendees will still be low enough to be able to socially distance and adhere to government guidance.

 

Residents and organisations will be invited to lay a wreath at any time from Sunday, 8th November to Wednesday, 11th November 2020.

 

583.

CORRESPONDENCE. pdf icon PDF 840 KB

 

(a)         A Crossing at the Beacon Oak Road/Woodchurch Road Junction.  To note and respond to a letter received from a resident regarding the installation of a pedestrian crossing/island from the Woodchurch Road side of Beacon Road Road to Golden Square. *

 

Minutes:

 

(a)         A Crossing at the Beacon Oak Road/Woodchurch Road Junction. It was RESOLVED to forward the letter received from a resident regarding the installation of a pedestrian crossing/island from the Woodchurch Road side of Beacon Oak Road to Golden Square, to KCC for their comments on how this can be resolved.  It was suggested by the Committee that a crossing near the brow of the Beacon Oak Road hill would be more suitable. 

584.

ANY OTHER URGENT BUSINESS PREVIOUSLY NOTIFIED TO THE CHAIR.

No decision may lawfully be made under this item but matters which involve no more than an exchange of information may be discussed.

Minutes:

 

Cllr. P. Clokie (ABC) asked if Councillors had seen the memo about closing Bridewell Lane the week beginning 26th October 2020 for gas works. Councillors agreed that KCC would have had to consider a traffic management plan for two way traffic along Highbury Lane for access to the car park.