Agenda and minutes

Venue: Assembly Room

Contact: Email:  01580 762271

No. Item




Cllrs. Crawford, Hickmott, Parkin, Quinton and Mrs. Walder.  Cllr. Miss. Gardner was absent.







Members of the public may make personal representations at this meeting by giving written notice of a request to speak and indicating briefly the matter of interest or relevant agenda item to the Town Clerk or Deputy Town Clerk no later than 12 noon on the day of the meeting. Provided always that speakers are resident in a ward of the Council and, give their full name and address prior to speaking, the committee Chairman may (or may choose not to) invite individuals to speak at the relevant point in the meeting. Speeches may not exceed three minutes duration and speakers may not participate in any subsequent debate between committee members. At the Chairman’s discretion, only one speech may be made in support of each side of any contentious issue.


Mr. R. Isworth, Chairman of the Tenterden Social Hub, Ms. S. Crinnion on behalf of the Tenterden Primary Federation and Tenterden Schools Trust, Dr. Watts and Dr. Pillai of Ivy Court Surgery would be speaking on the Coronavirus agenda item.



At the Chairman’s discretion, Councillors may ask a question about any item relevant to this committee that is not on the agenda. Every question shall be put and answered without discussion. An answer may take the form of a direct oral answer or reference to a Town Council publication. Where a reply cannot be conveniently given at this meeting, an oral or written answer may be circulated at a later date. All councillors present will be permitted to contribute to the debate on agenda items but only members of this committee will be permitted to vote.



Cllr. Mrs. Ferguson requested that, given the situation the Coronavirus pandemic and social distancing, that Zoom or other means of carrying out virtual meetings is purchased.  Cllr. Mulholland agreed that the mechanics of moving to digital needed exploring.


The Town Clerk reported that the rules have not yet been relaxed so legally councillors are summoned to meetings.  The Town Clerk suggested postponing meetings unless advised that they could be legally conducted virtually.  In the meantime a scheme of delegation to Councillors and the Town Clerk could be considered.


Cllr. Knowles reported that the National Association of Local Councils had circulated a guide regarding meetings and reported that Central Government were looking at the issue.  Cllr. Knowles agreed that delegation should be considered.




(a)         Donations Sub-committee.  A report of a meeting held on 17th March 2020 and recommendations (to be tabled).




(a)         Donations Sub-committee.  The Sub-committee meeting which was due to take place at 5.00 pm on 17th March 2020 was postponed due to being inquorate.



CORONAVIRUS (COVID-19) pdf icon PDF 217 KB


To consider creating a sub-committee to authorise procedures should they be required under the current Coronavirus threat. *

Additional documents:



(a)     Mr. R. Isworth, Chairman of Tenterden Social Hub reported that they have many attendees to the Social Hub, which include other villages as well.   Mr. Isworth reported that a number of Age UK Centres have already closed and, in light of the advice received on 16th March, the continuation of the Social Hub being open will need reviewing. 


Mr. Isworth reported that if the Social Hub did have to close to members, they could have a large increase in the home meal delivery service and an increase in home care services.  It is highly likely that other elderly residents who are not currently on the Social Hub’s books will need care too.  Mr. Isworth also mentioned the need to think about schools closing soon and the Social Hub could help in two ways: they could provide free schools meals to those children who normally receive them at school; and they have the potential to provide childcare to essential workers in the Hub.  Transport could also be provided for people visiting partners in hospital.


Mr. Isworth reported that the Social Hub need more volunteers and the Food Bank is desperately in need of donations.  A comment on social media had stated that the Social Hub would be a source for food bank donations without clearance of the Social Hub themselves. Mr. Isworth stated that this was not the case yet.   Cllr. Mrs. Ferguson had set up the Helping in Tenterden Facebook page, but the comment must have been made by a member of the public, not the Administrator.


(b)         Ms. S. Crinnion on behalf of Tenterden Primary Federation, Tenterden Schools Trust and Rolvenden School reported that they had met that evening to see what staff they will have and will lose due to the virus. The Schools are very concerned about having enough staff to carry on education beyond Friday, 20th March.  Ms. Crinnion reported that 23 staff at Homewood were not coming in and some are known as high risk.  The Trust have reviewed the primary schools and they are in a dire situation of maintaining staff.  Student numbers are dropping as parents are choosing not to bring their children to school.  The Trust have looked at most vulnerable families and access to free school meals; they will be looking at providing food vouchers to families.


With regard to safeguarding the families, there have been meetings to identify those who are most vulnerable.  Any families identified as requiring assistance from the Food Bank will shared with providers. Ms. Crinnion reported that parents have been totally understanding and supportive and are very grateful on the updates that schools are sending to parents.  The Schools have indicated that skeleton staff could be provided but not sure how they can work at this time. For the teaching of the children if schools close, there will be online learning and packages going home.  Teachers will be communicating to parents via the Class Dojo application.    Cllr. Nelson suggested that the Schools will need to  ...  view the full minutes text for item 491.