Agenda and minutes

Venue: Virtual Meeting

Contact: Email: townhall@tenterdentowncouncil.gov.uk  01580 762271

Items
No. Item

585.

APOLOGIES FOR ABSENCE

Minutes:

Cllrs. J. Crawford and M. Hickmott.  Non-member:  Cllr. Mrs. K. Walder.  Cllr. Miss. A. Gardner was absent.

 

586.

DECLARATIONS OF INTEREST.

Minutes:

Cllrs. Mulholland and Sugden declared an interest in Agenda Item 9 – Royal British Legion Donation.  Cllr. Carter declared an interest in Agenda Item 12 – Public Space Protection Order regarding Henley Fields.

 

587.

MINUTES.

To consider and, if approved, confirm and sign the minutes and reports of the meeting held on 12th October 2020 as a correct record.

Minutes:

The minutes and reports of the meeting held on 12th October 2020 were agreed and would be signed at the earliest opportunity.

588.

MATTERS ARISING.

 

(a)         To note that the proposed Electric Bicycles for PCSOs (which the Council had proposed to fund) are now no longer required.

 

(b)         To note that, following anti-social behaviour at St Michaels Recreation ground, PCSO patrols will be increased in that area and our PCSOs will liaise closely with Homewood School.

 

Minutes:

 

(a)         It was NOTED that the proposed Electric Bicycles for PCSO’s (which the Council had proposed to fund) are now no longer required.

 

(b)         It was NOTED that, following anti-social behaviour at St. Michael’s Recreation Ground, PCSO patrols would be increased in that area and the Tenterden PCSO’s would liaise closely with Homewood School.

 

589.

REPRESENTATION FROM MEMBERS OF THE PUBLIC.

Members of the public may make personal representations at this meeting by giving written notice of a request to speak and indicating briefly the matter of interest or relevant agenda item to the Town Clerk or Deputy Town Clerk no later than 12 noon on the day of the meeting. Provided always that speakers are resident in a ward of the Council and, give their full name and address prior to speaking, the committee Chairman may (or may choose not to) invite individuals to speak at the relevant point in the meeting. Speeches may not exceed three minutes duration and speakers may not participate in any subsequent debate between committee members. At the Chairman’s discretion, only one speech may be made in support of each side of any contentious issue.

Minutes:

None.

590.

COUNCILLORS' QUESTIONS.

At the Chairman’s discretion, Councillors may ask a question about any item relevant to this committee that is not on the agenda. Every question shall be put and answered without discussion. An answer may take the form of a direct oral answer or reference to a Town Council publication. Where a reply cannot be conveniently given at this meeting, an oral or written answer may be circulated at a later date. All councillors present will be permitted to contribute to the debate on agenda items but only members of this committee will be permitted to vote.

Minutes:

 

Cllr. Mrs. Ferguson commented that the Town Council were right to insist on a roundabout at the Beacon Oak Road and Ashford Road junction, as Redrow had initially proposed as part of their development at Tilden Gill to install traffic lights instead of a roundabout.  Cllr. Mrs. Ferguson reported that the current roadworks taking place at the junction showed that the traffic queues would have been horrendous.

 

591.

SUB-COMMITTEE & WORKING GROUP REPORTS. pdf icon PDF 90 KB

 

(a)         High Street Regeneration Sub-committee. Reports from meetings on the 14th and 22nd October 2020 and recommendation. *

 

(b)         Youth Policy Sub-committee. Report from interviews held on 3rd November 2020 with service providers.

 

Additional documents:

Minutes:

 

(a)         High Street Regeneration Sub-committee. The Reports from the meetings held on the 14th and 22nd October 2020 were NOTED.

 

It was RESOLVED that the Town Council would subscribe to the Association of Town & City Management at a cost of £295 plus VAT.  The Tenterden & District Chamber of Commerce had kindly agreed to pay for half of the subscription, for the first year only.

 

(b)         Youth Policy Sub-committee.  The Town Clerk provided a report regarding the interviews held on 3rd November 2020 with service providers.

 

The Town Clerk reported that the sub-committee had interviewed Sk8side, a sole candidate for the youth contract. Two tenders were to be considered but the second candidate pulled out at the last minute.  Sk8side were very impressive in their presentation and use great measuring tools; they have very wide ranging experience in youth work, and on the administrative side, and currently run sk8side in Ashford with £30k p.a. funding from Ashford.   

 

It was RESOLVED that Sk8side would be offered the Service Level Agreement.

 

592.

KILN FIELD PROJECT. pdf icon PDF 302 KB

To consider revised quotations for post and rail fencing (including shrub and tree clearance) on the boundary with Tilden Gill Development and the adjacent former orchard. Also to consider quotations for installation of the Pond Dipping Platform. *

 

Minutes:

 

(a)         Post and Rail Fencing.  The initial quotation received, and agreed at the September 2020 meeting, for the post and rail fencing at Kiln Field did not include the correct boundary line.  The subsequent quotation from the contractor was much higher, therefore, three further quotations have been sought.  At the time of this meeting, not all of the information was available to choose a contractor, therefore, this item was DEFERRED to a future meeting.

 

(b)         Boundary Clearance Work.  With the new boundary line now confirmed, it has shown that substantial boundary clearance work is required.  A quotation had been sought from Weald Woodscapes who would then use the timber for environmental services on site.  It was RESOLVED to accept the quotation of £2,170.00 for the ground clearance and work to the willow tree.

 

(c)         Pond Dipping Platform Installation.  It was RESOLVED to accept the quotation of £3,600.00 for the installation the pond dipping platform which was omitted from the recommendations of the Kiln Field Sub-committee for presentation at the External Committee meeting on 14th September meeting.

 

593.

ROYAL BRITISH LEGION DONATION. pdf icon PDF 290 KB

To consider the annual donation to the Royal British Legion. *

Minutes:

 

It was RESOLVED to increase annual the donation to the Royal British Legion from £400 to £1,000 as a one-off increase, due to the pandemic and the prevention of the on-street sale of poppies.  This will include the cost of the four wreaths purchased by the Town Council.

 

594.

INCOME AND EXPENDITURE. pdf icon PDF 60 KB

To approve the Income and Expenditure report for this committee for the half-year to September 2020. *

Minutes:

The Income and Expenditure report for this committee for the half year to 30th September 2020 was APPROVED.

595.

CORRESPONDENCE.

None.

Minutes:

None.

596.

MINOR MATTERS.

To note that the public space protection order (PSPO) relating to Henley Fields has been extended for a further 3 years.  The order can to be found here:

https://www.ashford.gov.uk/your-community/community-safety/anti-social-behaviour-asb/public-spaces-protection-order/

 

Minutes:

 

It was NOTED that the public space protection order (PSPO) relating to Henley Fields had been extended for a further 3 years. 

597.

ANY OTHER URGENT BUSINESS PREVIOUSLY NOTIFIED TO THE CHAIR.

No decision may lawfully be made under this item but matters which involve no more than an exchange of information may be discussed.

Minutes:

None.