Agenda and minutes

Venue: Virtual Meeting

Contact: Email: townhall@tenterdentowncouncil.gov.uk  01580 762271

Items
No. Item

598.

APOLOGIES FOR ABSENCE

Minutes:

Cllr. K. Mulholland and Non-member Cllr. A. Sugden.  Cllr. Miss. A. Gardner was absent.

599.

DECLARATIONS OF INTEREST.

Minutes:

 

Cllr. Mrs. Curteis declared an interest in Agenda Item 7(b) – Donations Sub-committee.  Cllr. Hickmott declared an interest in Agenda item 10 – K&ESR Festive Food Stocks During Covid.

600.

MINUTES.

To consider and, if approved, confirm and sign the minutes and report of the meeting held on 9th November 2020 as a correct record.

Minutes:

The minutes and reports of the meeting held on 9th November 2020 were agreed and would be signed at the earliest opportunity.

601.

MATTERS ARISING.

Minutes:

None.

602.

REPRESENTATION FROM MEMBERS OF THE PUBLIC.

Members of the public may make personal representations at this meeting by giving written notice of a request to speak and indicating briefly the matter of interest or relevant agenda item to the Town Clerk or Deputy Town Clerk no later than 12 noon on the day of the meeting. Provided always that speakers are resident in a ward of the Council and, give their full name and address prior to speaking, the committee Chairman may (or may choose not to) invite individuals to speak at the relevant point in the meeting. Speeches may not exceed three minutes duration and speakers may not participate in any subsequent debate between committee members. At the Chairman’s discretion, only one speech may be made in support of each side of any contentious issue.

Minutes:

 

Ashford Borough Councillor P. Clokie reported that it would be helpful to know when discussing the precept requests the comparisons with this year’s request and last year’s expenditure and to note the differences.

603.

COUNCILLORS' QUESTIONS.

At the Chairman’s discretion, Councillors may ask a question about any item relevant to this committee that is not on the agenda. Every question shall be put and answered without discussion. An answer may take the form of a direct oral answer or reference to a Town Council publication. Where a reply cannot be conveniently given at this meeting, an oral or written answer may be circulated at a later date. All councillors present will be permitted to contribute to the debate on agenda items but only members of this committee will be permitted to vote.

Minutes:

 

Cllr. Carter enquired whether there was any progress in appointing a Project Manager for the Recreation Ground Project.  The Town Clerk reported that there has been no progress as yet, as the submission of the planning application had been delayed.

604.

SUB-COMMITTEE & WORKING GROUP REPORTS. pdf icon PDF 307 KB

 

(a)         High Street Regeneration Sub-committee.  Report from the meeting held on 12th November 2020 and recommendations. *

 

(b)         Donations Sub-committee. Report from a meeting on 9th December 2020 and recommendations (to be tabled).

 

(c)         Kiln Field & Wildlife Venues Sub-committee.  A report of the inquorate meeting on 26th November 2020 with suggestions to be considered by the External Committee. *

 

(d)         Climate Change Sub-committee.  Reports from the meetings held on 10th September 2020 and 12th November 2020. *

 

 

Additional documents:

Minutes:

 

(a)         High Street Regeneration Sub-committee.  The report from the meeting held on 12th November 2020 was NOTED.

 

Cllrs. Mrs. Walder, Crawford and  Carter suggested that Kent County Council’s views are sought on the proposed concept drawings for Tenterden High Street, requesting that they also provide the Town Council with a list of other consultees or interested parties.

 

The Committee received and reviewed the recommendations of the High Street Regeneration Sub-committee and the following decisions were made.

 

(i)           It was RESOLVED that the Sub-committee would seek Kent County Council’s views on the proposed concept drawings for Tenterden High Street, requesting that they provide us with a list of other consultees or interested parties.

 

(ii)         The proposal for the Town Council to write to St. Mildred’s Church seeking permission to reinstate the footpath that runs through Coombe Lane Cemetery was DEFERRED until the freehold becomes available since permission had already been refused by the Church.

 

(iii)    It was RESOLVED to take forward the one-way system entering via Highbury Lane and exiting via Bridewell Lane in conjunction with the installation of an ANPR car parking system in Bridewell Lane car park.

 

(b)         Donations Sub-committee. The minutes of the Sub-committee meeting held on 9th December 2020 were NOTED.  It was RESOLVED to award the donation of £500.00 to St. Michaels Village Community Group towards the maintenance and installation of the Christmas Tree at The Point and Christmas decorations at Ox Green on condition that the current recognition signage is changed to include the Town Council’s support.

 

(c)         Kiln Field & Wildlife Venues Sub-committee.  The report from the inquorate meeting held on 26th November 2020 was NOTED.

 

The Committee received and reviewed the recommendations of the Kiln Field & Wildlife Venue Sub-committee and the following decisions were made.

 

(i)           It was RESOLVED to purchase 16 Alder trees - 8 to replace the trees which were removed by Frankie Woodgate whilst clearing the woodland at Kiln Field and 8 to plant at St. Michael’s Recreation Ground at a cost of £35.95 on the proviso that we check with the Woodland Trust as to the type of environmentally friendly and biodegradable protection we should use for these trees.

 

(ii)         It was RESOLVED to purchase 2 trail cameras to enable the recording of any animal activity in the woodland/pond area at a cost of £81.32.  Cllr. Mrs. Walder requested that any findings should be shared on the Council website. Cllr. Knowles agreed that trail cameras would help to promote the wildlife in the area. The findings would act as an environmental health check to provide us with information as to whether the wildlife in the area is evolving or declining.

 

(iii)        It was RESOLVED to purchase 3 bat boxes at a cost of £110.98

 

(iv)        Due to an issue with the instability of the bank, the pond dipping platform had to be rotated 90 degrees and an extension would be required which would make the platform bigger and better. Cllr. Knowles  ...  view the full minutes text for item 604.

605.

PRECEPT BUDGET FOR THE EXTERNAL COMMITTEE. pdf icon PDF 223 KB

 

To consider a request for a precept of £90,659 for the External Committee.*

Additional documents:

Minutes:

 

Cllr. Clokie queried the difference in the precept amount between this year and last year for the External Committee. The Town Clerk reported that this is a reduction on last year’s amount.  The overall intention was that if the individual precept budgets were accepted, the precept would be the same as last year and there would be no overall increase.

 

It was AGREED to request a precept of £90,659 for the External Committee.

606.

AUTOMATIC NUMBER PLATE RECOGNITION. pdf icon PDF 215 KB

 

To consider Kent Police’s request on the installation of Automatic Number Plate Recognition (ANPR) in Tenterden. *

Additional documents:

Minutes:

 

It was RESOLVED to accept the request from Kent Police to install Automatic Number Plate Recognition (ANPR) in Tenterden.

607.

K&ESR FESTIVE FOOD STOCKS DURING COVID. pdf icon PDF 312 KB

 

To ratify the agreed expenditure of £1,100.00 for the purchasing of the surplus festive food stock from Kent & East Sussex Railway for donation to the Family Food Bank, The Old School House Larder and The Big Wrap.*

Minutes:

 

Cllr. Quinton extended the Council’s thanks to the Deputy Town Clerk for organising the purchase of the surplus festive food stock from Kent & East Sussex Railway for donation to the Family Food Bank, The Old School House Larder and The Big Wrap. It was RESOLVED to accept the agreed expenditure of £1,100.00. 

608.

CORRESPONDENCE. pdf icon PDF 625 KB

 

(a)         A Message from the Town Mayor.  To consider the request from a resident for the Town Mayor to deliver a message of support to clubs,  societies, associations, etc. in Tenterden congratulating them on the  innovative ways many of them had found of keeping their organisations alive and active during the pandemic.

 

(b)         Poppy Appeal 2020.  To note the letter of thanks received from the Royal British Legion. *

 

 

Minutes:

 

(a)         A request from a resident for the Town Mayor to deliver a message of support to clubs,  societies, associations, etc. in Tenterden congratulating them on the  innovative ways many of them had found of keeping their organisations alive and active during the pandemic was NOTED by the Town Mayor.

 

(b)         Poppy Appeal 2020. A letter of thanks received from the Royal British Legion was NOTED.

609.

MINOR MATTERS.

None.

Minutes:

None.

610.

ANY OTHER URGENT BUSINESS PREVIOUSLY NOTIFIED TO THE CHAIR.

No decision may lawfully be made under this item but matters which involve no more than an exchange of information may be discussed.

Minutes:

None.