Agenda and minutes

Venue: Virtual Meeting

Contact: Email: townhall@tenterdentowncouncil.gov.uk  01580 762271

Items
No. Item

623.

APOLOGIES FOR ABSENCE.

Minutes:

None.

624.

DECLARATIONS OF INTEREST.

Minutes:

None.

625.

MINUTES.

To consider and, if approved, confirm and sign the minutes and reports of the meeting held on 11th January 2021 as a correct record.

Minutes:

The minutes and reports of the meeting held on 11th January 2021 were agreed and would be signed at the earliest opportunity.

626.

MATTERS ARISING.

Minutes:

None.

627.

REPRESENTATION FROM MEMBERS OF THE PUBLIC.

Members of the public may make personal representations at this meeting by giving written notice of a request to speak and indicating briefly the matter of interest or relevant agenda item to the Town Clerk or Deputy Town Clerk no later than 12 noon on the day of the meeting. Provided always that speakers are resident in a ward of the Council and, give their full name and address prior to speaking, the committee Chairman may (or may choose not to) invite individuals to speak at the relevant point in the meeting. Speeches may not exceed three minutes duration and speakers may not participate in any subsequent debate between committee members. At the Chairman’s discretion, only one speech may be made in support of each side of any contentious issue.

Minutes:

None.

628.

COUNCILLORS' QUESTIONS.

At the Chairman’s discretion, Councillors may ask a question about any item relevant to this committee that is not on the agenda. Every question shall be put and answered without discussion. An answer may take the form of a direct oral answer or reference to a Town Council publication. Where a reply cannot be conveniently given at this meeting, an oral or written answer may be circulated at a later date. All councillors present will be permitted to contribute to the debate on agenda items but only members of this committee will be permitted to vote.

Minutes:

 

Cllr. Sugden requested to speak on Agenda Item 12 regarding Christmas lights.

 

Cllr. Mrs. Walder enquired when the next Project Overview Sub-committee meeting would take place and also when the information from that sub-committee would be shared with the public.  The Town Clerk reported that the information from the sub-committee would be reported to full Town Council; in next Council Newsletter and as part of the public consultation.

 

Cllr. Knowles requested to speak on Agenda Item 11 regarding Parking in Tenterden.

629.

SUB-COMMITTEE & WORKING GROUP REPORTS. pdf icon PDF 193 KB

 

(a)         Kiln Field & Wildlife Venues Sub-committee.  A report of the meeting held on 28th January 2021 recommendations to be considered by the External Committee. *

Minutes:

 

(a)         Kiln Field & Wildlife Venues Sub-committee.  A report of the meeting held on 28th January 2021 was NOTED. 

 

Cllr. Mrs. Curteis reported on the issue with the Veteran Oak Tree on the boundary with Redrow.  A further meeting with Redrow will be held, with Kent Wildlife Trust, the Town Council and Ashford Borough Council in attendance to reach a solution.  The Deputy Town Clerk will be applying for a Tree Preservation Order for the Veteran Oak Tree as had been agreed at the Planning Committee meeting on 1st February 2021. 

 

Cllr. Mrs. Walder thanked Administrative Assistant Mrs. L. Owers and the Town Clerk for all their hard work over the last 10 days on trying to resolve the Kiln Field issues.   

 

The Deputy Town Clerk highlighted the recommendation of the Kiln Field Sub-committee to purchase four Tawny Owl boxes and two Barn Owl boxes at a total cost of £536.40.  The Town Clerk reported that we would obtain a quotation from Mr. R. Styles of Weald Woodscapes who has the tree climbing skills to fix them up in the wood, along with the Bat boxes.   We are still waiting for the official quotation, but the estimate has been quoted as £375 per day for the installation.  Cllr. Knowles reported that he would be willing to provide funds for the project from his ABC Members Grant, which could be up to £1,000. 

 

It was RESOLVED to purchase the six Owl boxes and authorise the installation by Weald Woodscapes up to a total of £1,200 for the project; funding from Cllr. Knowles to offset this cost would be gratefully received.

 

CHANGE OF CHAIRMAN FOR THE MEETING.

Due to internet issues, Cllr. Nelson stepped down as Chairman and Vice-Chair Cllr. Mrs. Curteis took over.  Cllr. Nelson remained an attendee of the meeting.

630.

FINANCE REPORT. pdf icon PDF 46 KB

To approve the External Committee income and expenditure report for the quarter ended 31st December 2020. *

Minutes:

 

The income and expenditure report for the quarter ended 31st December 2020 for the External Committee was APPROVED.

631.

CENSUS 2021. pdf icon PDF 221 KB

To note the 2021 Census which will be taking place on 21st March 2021.*

Additional documents:

Minutes:

 

The information provided regarding the 2021 Census which will be taking place on 21st March 2021 was NOTED.  The Town Council will be following the timetable provided by the Office for National Statistics to assist with advertising.

632.

SUMMER FLOWER DISPLAY. pdf icon PDF 425 KB

To note the plans for a Summer flower display in the Town this year. *

Minutes:

 

The plans for the Summer flower display in the Town this year were NOTED.  The Deputy Town Clerk updated the Committee on the installation of pathway planters on the South side of the High Street along the greens and reported that with installing five planters, the project would still be within budget with surplus funds for other displays. 

 

Cllr. Mrs. Walder enquired why the flower displays were not handled in-house; the Town Clerk explained that there is no space to grow-on hanging baskets.  The Deputy Town Clerk reported that the standard hanging baskets require a substantial amount of our Maintenance Team’s time to keep them watered, whereas the hired in baskets, which are patented have a reservoir which holds around five days’ worth of water.

 

Cllr. Carter enquired about the stature of the pathway planters for the South side of the High Street and queried the look they will create.  Cllr. Quinton commented that the size of the planters needs to be considered to ensure they are robust and have good visual appeal.  The Town Clerk agreed to consider the suggestions.

633.

PARKING IN TENTERDEN. pdf icon PDF 332 KB

To consider the option of the Town Council taking over one or more of the Town’s car parks. *

Minutes:

 

Consideration of the option of the Town Council taking over one or more of the Town’s car parks was discussed. 

 

Cllr. Knowles reported that the public had expressed a wish for free parking last year and had questioned how Cranbrook had managed to secure free parking.  Cllr. Knowles had managed to obtain the information on how much it costs from Cranbrook; the idea for this move would be to get more shoppers into the town. 

 

Cllr. Mrs. Ferguson reported that Cranbrook pay business rates on their car park, but enquired whether this should be waived if the parking is free; the Town Clerk responded that business rates are still payable according to Cranbrook.  Cllr. Carter enquired as to how Cranbrook offset their surplus if the car park is free. 

 

Cllr. Knowles reported that Ashford Borough Council publishes how the income is spent from the car parks across the Borough which includes bus services into rural areas to name one; the money cannot be used in the main ABC spending pot as it has to go towards transport.  Cllr. Knowles agreed to circulate the link to Councillors. 

 

Cllr. Quinton suggested that if Bridewell Lane Car Park was taken over by the Town Council, a covered market could be held in there.  Cllr. Crawford reported that residents have been demanding free parking for many years and felt it worth speaking to ABC.  Cllr. Crawford enquired as to whether there is a business case that can be put together in order to make an informed decision before further investigation. 

 

Cllr. Carter reported that the High Street Regeneration Sub-committee are looking closely at Highbury Lane and Bridewell Lane and the car park is part of the project.  Cllr. Carter suggested that free two-hour parking would be more beneficial than residents financially supporting a car park that they would possibly not use even if free all the time.  Borough Councillor P. Clokie reported that the figures would need to be looked at very carefully as the process is not straightforward.

 

It was RESOLVED to investigate the takeover of a car park or parks and for the Town Clerk to approach the Ashford Borough Councillors for support in principle prior to approaching officers at ABC.

634.

CHRISTMAS LIGHTS ON EAST CROSS GARDENS. pdf icon PDF 242 KB

To consider an approach by the Tenterden and District Chamber of Commerce to take back responsibility for these lights. *

Minutes:

 

The approach by Tenterden and District Chamber of Commerce to take back responsibility for the Christmas lights at East Cross Gardens was discussed.  Cllr. Sugden reported that a minimal amount of administrative time is spent on these lights, therefore could not see why this should change.  Cllr. Sugden stated that the Christmas Lights Sub-committee should be consulted on the proposal. 

 

Cllr. Carter reported that he would like to see a firm proposal from the Chamber as to why they wish to take on the lights and the costs involved before further consideration is made.  Cllr. Mulholland reported that the Chamber need to stage the improvements and benefits as to why the Council should switch the provision, which of course would need to be an advantage. 

 

A counter proposal was made to go back to the Chamber of Commerce in the first instance for more information and to state the advantages; only three Councillors supported this proposal.

 

It was RESOLVED for the Town Council to retain control of the Christmas  lights at East Cross Gardens.

 

635.

OLD RAILWAY PATH - GRANGE ROAD. pdf icon PDF 211 KB

An update on progress regarding drainage and incorporating the path into local cycling routes. *

Additional documents:

Minutes:

 

An update on progress regarding the drainage issues on the Old Railway Path in St Michaels and incorporating the path into local cycling routes was discussed. 

 

Cllr. Hickmott reported that the footpath adjacent to Breton Court was surfaced a few weeks ago, but believed that this was done in error.  Cllr. Mulholland reported that he had received confirmation from the landowner of the footpath which runs to the side of Breton Court that he had not laid the path.  Cllr. Mulholland reported that there are issues of flooding along that area and he had asked KCC’s Drainage Team to look at the area. Cllr. Carter asked whether the Town Council could write to KCC PROW and thank them for installing the footpath. 

 

Cllr. Cole reported that if the footpath between the entrance to Colonel Stephens Way and Drury Road was properly surfaced, then more people would use it; Cllr. Cole felt that this would be a great investment.  Cllr. Mrs. Walder reported that there is a complete section in the Selective Neighbourhood Plan on improving footpaths and looking at which ones could be adapted and widened for cycling. 

 

It was RESOLVED to support Kent County Council in the resurfacing of the footpath between Drury Road and Colonel Stephens Way and the Town Council may be amenable to contribute financially.

636.

CORRESPONDENCE.

None.

Minutes:

None.

637.

MINOR MATTERS.

None.

Minutes:

None.

638.

ANY OTHER URGENT BUSINESS PREVIOUSLY NOTIFIED TO THE CHAIR.

No decision may lawfully be made under this item but matters which involve no more than an exchange of information may be discussed.

Minutes:

 

(a)         Cllr. Hickmott reported that the general consensus seemed to be that the May Fayre this year would not go ahead, but was keen to hear the Town Council’s view. Cllr. Dr. Lovelidge reported that May would be too soon to run an event whereby large numbers of people would gather. 

 

Cllr. Mrs. Walder reported that there needs to be discussions, remotely, with organisers of events and provide them with clear guidance.  Cllr. Mrs. Curteis reported that the Government needs to show relaxing of the restrictions before any events can be given the go ahead.