Agenda and minutes

Venue: Virtual Meeting

Contact: Email: townhall@tenterdentowncouncil.gov.uk  01580 762271

Items
No. Item

654.

APOLOGIES FOR ABSENCE

Minutes:

Cllr. Mulholland. 

655.

DECLARATIONS OF INTEREST.

Minutes:

Cllr. Curteis declared an interest in Agenda item 14 – portable toilets for Tributes in the Park and Cllr. Nelson declared an interest in Agenda item 7 – Tenterden Leisure Centre Trust.

656.

MINUTES.

To consider and, if approved, confirm and sign the minutes and reports of the meeting held on 8th March 2021 as a correct record.

Minutes:

Cllr. Cole reported that he had sent his apologies for the meeting held on 8th March 2021 and the minutes required amendment. 

 

The minutes and reports of the meeting held on 8th March 2021 were agreed with the minor amendment above and would be signed at the earliest opportunity.

657.

MATTERS ARISING.

Minutes:

None.

658.

REPRESENTATION FROM MEMBERS OF THE PUBLIC.

Members of the public may make personal representations at this meeting by giving written notice of a request to speak and indicating briefly the matter of interest or relevant agenda item to the Town Clerk or Deputy Town Clerk no later than 12 noon on the day of the meeting. Provided always that speakers are resident in a ward of the Council and, give their full name and address prior to speaking, the committee Chairman may (or may choose not to) invite individuals to speak at the relevant point in the meeting. Speeches may not exceed three minutes duration and speakers may not participate in any subsequent debate between committee members. At the Chairman’s discretion, only one speech may be made in support of each side of any contentious issue.

Minutes:

Mr. M. Roberts Chairman and Mr. G. Smith Trustee of the Tenterden Leisure Centre Trust would be conducting a presentation on Agenda item 7.

659.

COUNCILLORS' QUESTIONS.

At the Chairman’s discretion, Councillors may ask a question about any item relevant to this committee that is not on the agenda. Every question shall be put and answered without discussion. An answer may take the form of a direct oral answer or reference to a Town Council publication. Where a reply cannot be conveniently given at this meeting, an oral or written answer may be circulated at a later date. All councillors present will be permitted to contribute to the debate on agenda items but only members of this committee will be permitted to vote.

Minutes:

None.

660.

TENTERDEN LEISURE CENTRE TRUST. pdf icon PDF 4 MB

A presentation from the Tenterden Leisure Centre Trust regarding their 2021 Strategy. *

Minutes:

 

Mr. M. Roberts, Chairman of Tenterden Leisure Centre Trust, presented the Leisure Centre’s Strategy 2021 to the Committee. 

 

Cllr. Quinton asked if the trustees were proposing to put solar panels on the main Leisure Centre roof and if so, it would beneficial to put the Electric Vehicle Charging Points in front of the building as it is a good way of raising more revenue if you have the solar panels fitted.

 

Trustee Mr. G. Smith reported that the roof work was due to start on 26th April with completion in August 2021. The proposal was to have the PV’s in place initially but Ashford Borough Council (ABC) had postponed this pending potential grant funding.  Mr. Smith had asked ABC about potential EV chargers as ABC were carrying out research on all their car parks at the moment and more prominent charges at the front of the building would be preferable to the not well known ones currently at the rear of the Leisure Centre; Cllr. Quinton commented that he thought the chargers at the rear of the Leisure Centre had been vandalised.  Cllr. Quinton requested that Mr. Smith forward to him the contact details for the ABC officer investigating funding for the solar panels.

 

Cllr. Carter commented that a combination of the PV’s and solar might not be the essential mix on the roof due to the leaking and suggested that a ground source heat pump might be a better solution and would provide extra space if needed. Cllr. Carter suggested that a combination of the drilling on the Recreation Ground along with the reordering of the Recreation Ground could be of benefit to the Youth Hub and the Leisure Centre projects. The PV panels should be incorporated on the South facing section which would provide a lot of power for the building.  Mr. Smith reported that everything on the roof would be stripped back and they had put in a planning amendment to ABC, the result of which was awaited.

 

Cllr. Knowles focused on the future operating model of the Leisure Centre and asked what this might be given there had been comments of the Tenterden Leisure Centre Trust being wound down, or was this a reprieve?  Mr. Roberts commented that the TLCT have another 30 years remaining on the current lease arrangement and Serco are continuing to support the operation until 2022.  Discussions have been re-energised with ABC and they have more options on the table.

 

Cllr. Mrs. Walder thanked the Tenterden Leisure Centre Trust for all the work they had done over the last 6 months.

661.

SUB-COMMITTEE & WORKING GROUP REPORTS. pdf icon PDF 71 KB

 

(a)         High Street Regeneration Sub-committee.  To note the report of a meeting held on 11th March 2021. *

 

(b)         Climate Change Sub-committee.  To note the report of a meeting held on 25th March 2021. *

 

(c)         Covid-19 Sub-committee.  To note the report of a meeting held on 15th March 2021. *

 

(d)         Tenterden Cinema Focus Group.  To note the report of a meeting held on 29th March 2021. *

Additional documents:

Minutes:

 

(a)     High Street Regeneration Sub-committee.  The report of a meeting held on 11th March 2021 was NOTED.

 

Cllr. Carter reported that they had assessed the concept plans and that this was a scheme to take things forward into the next generation. The background paper has been submitted to KCC and we are awaiting their comments.

 

Cllr. Knowles expressed his concerns that as the minutes of the last sub-committee were in the public domain, that questions were now being asked regarding the ideas.  Cllr. Nelson commented that the Council agreed that the concept drawings should go to KCC first for advice on their practicability and whether they could be implemented.  Members of the public should be reassured that if KCC say the concept drawings are workable, then we will distribute them more widely.

 

Cllr. Mrs. Walder queried how this would interrelate with the proposed Conservation Action Management Plan.  Cllr. Carter reported that the sub-committee were following on from the work of the Tenterden Improved Project which happened some years ago.  Cllr. Walder commented that Tenterden High Street has the largest collection of Tudor buildings in the county and is a historically protected High Street. 

 

Cllr. Crawford reported that we have a Conservation Area Management Plan in place which has to be used for all planning applications. Cllr. Crawford had a meeting with officers from Ashford Borough Council on the Revised Conservation Management Plan and they recognised the historic importance of the town and the need to preserve it. The issue for them was resources. Cllr. Crawford would talk to officers in the Autumn to plan a revised CAMP and would once report back to the Planning Committee which would then go to the full Town Council.

 

Consideration was given as to whether it would be appropriate to circulate the concept drawings and background document to the Tenterden & District Chamber of Commerce Committee members.  It was RESOLVED that they drawings should not be shared with any groups until KCC have responded.

 

(b)     Climate Change Sub-committee.  The report of a meeting held on 25th March 2021 was NOTED.

 

(c)     Covid-19 Sub-committee.  The report of a meeting held on 15th March 2021 was NOTED. The Town Clerk advised that the minutes had been superseded since then.

 

The Town Clerk had a meeting with the KCC Enforcement Officer and KCC now recognise that the emphasis must now be on hospitality in the short term and it is likely that future changes will be proved to benefit outdoor hospitality moving forward.

 

On the East Cross layby, it was suggested that some of the barriers be removed to create two additional car parking spaces in that layby but to leave the barriers outside This Ancient Boro’ and County Clothes.  On a long term basis, it was suggested that outside This Ancient Boro’ it could be widened by about a metre to allow additional hospitality. The number of barriers in the Payden’s area are to be reduced and  ...  view the full minutes text for item 661.

662.

TOWNNET SHOP WATCH RADIO. pdf icon PDF 314 KB

To consider supporting the implementation of the Scheme in Tenterden & St. Michaels. *

Additional documents:

Minutes:

 

The Committee considered supporting the implementation of the TownNet Shop Watch Radio Scheme in Tenterden & St. Michaels.  It was RESOLVED to DEFER the decision pending an enquiry to Ashford Partnership Against Crime as to whether a free pilot scheme could take place initially to assess local appetite for the Scheme.

663.

CLIMATE CHANGE SUB-COMMITTEE MEMBERSHIP. pdf icon PDF 206 KB

To consider appointing Cllr. Carter to the Sub-committee. *

Minutes:

 

Cllrs. Carter and Dr. Lovelidge had requested to join the Climate Change sub-committee.  It was RESOLVED that Cllr. Dr. Lovelidge would be appointed for the remainder of the Council year.  Cllr. Parkin abstained from voting.

664.

COOMBE LANE PARKING. pdf icon PDF 277 KB

To consider canvassing residents of Coombe Lane regarding the installation of double yellow lines from the entrance to Coombe Lane (next to The Vine) to the widening of the Lane. *

Minutes:

 

The Committee considered canvassing residents of Coombe Lane regarding the installation of double yellow lines from the entrance to Coombe Lane (next to The Vine) to the widening of the Lane.  Currently parked vehicles within that section of the lane were causing issues, particularly if an emergency vehicle required access.

 

It was RESOLVED to canvass local residents and businesses and depending on the result to approach Ashford Borough Council and Kent County Council.

665.

PUBLIC FOOTPATH IN FRONT OF HENLEY VIEW. pdf icon PDF 236 KB

To consider the next step regarding the installation of a public footpath in front of Henley View, St. Michaels. *

Minutes:

 

The Committee considered the next step regarding the installation of a public footpath in front of Henley View, St. Michaels.  Cllr. Mrs. Curteis reported that this idea was abandoned some years ago by Kent County Council (KCC) even though residents were in favour of the suggestion.  Cllr. Mrs. Curteis felt that KCC should take this on as it was an omission that should have been addressed a long time ago. 

 

It was RESOLVED to DEFER this until after the local elections when Cllr. M. Hill (KCC) could be approached again for his support.

666.

MEMORIAL BENCHES ON THE HIGH STREET. pdf icon PDF 226 KB

To consider replacing up to three older memorial benches in the High Street with new benches in 2021 and provide residents with the option of donating a memorial plaque. *

Minutes:

 

Consideration was given to the replacement of three older memorial benches on the High Street to allow for up to three plaques to be placed on each in order to cope with the increase in demand from residents.

 

Cllr. Parkin queried why the Maintenance Team could only service six benches per year during the Winter, given there is less to do during that time.  The Deputy Town Clerk reported that they do still have plenty to do but also storage is an issue for the benches and each bench has to be stripped down and several coats of wood preserver applied, each with drying time. 

 

The Committee RESOLVED:

 

(i)           to replace up to a maximum of three older benches in 2021;

(ii)         to offer residents on the waiting list the option of adding a plaque subject to the 10-year condition;

(iii)        to reduce the allowance of placing flowers next to the new benches to once per year, per memorial with guidance being provided to those providing plaques.

667.

PORTABLE TOILETS FOR TRIBUTES IN THE PARK EVENT. pdf icon PDF 223 KB

To consider funding three portable toilets for the Tributes in the Park Event on 24th July 2021 as replacements for the toilet block. *

Minutes:

 

In order to prevent the over-use and the blocking of the drains at St. Michaels Recreation Ground at the next Tributes in the Park event on 24th July 2021, it was RESOLVED to fund the provision of three portable toilets for the event at a cost of £203.75 plus VAT.  The two cubicles on the toilet block will be closed for the duration of the event with just the disabled toilet available for disabled users.

668.

LITTER PICK 2021. pdf icon PDF 215 KB

To note the next Community Litter Pick to take place on Sunday, 13th June 2021 and consider the loaning of the Town Council’s equipment to other organised litter picks within the Town. *

Additional documents:

Minutes:

 

The next Community Litter Pick on Sunday, 13th June 2021 from 10.00 am to 12 noon was NOTED.  There will be two pick up points this year for volunteers: St. Michaels and Tenterden Recreation Grounds. 

 

It was RESOLVED that the Town Council would continue with the formally organised events but also encourage and publicise the loaning of equipment to residents for further litter picks in the Parish of Tenterden, subject to certain safety conditions be adhered to.

669.

CORRESPONDENCE.

None.

Minutes:

None.

670.

MINOR MATTERS.

None.

Minutes:

None.

The committee moved into closed session.

Under the Public Bodies (Admissions to meetings) Act 1960, the public and press will be excluded from the closed meeting session due to the confidential nature of this part of the meeting which involves the discussion of confidential staffing matters and confidential financial negotiations.

671.

LAND ISSUES.

Confidential Document 728A refers.

Additional documents:

Minutes:

Confidential document 728M refers.

End of closed session.

672.

ANY OTHER URGENT BUSINESS PREVIOUSLY NOTIFIED TO THE CHAIR.

No decision may lawfully be made under this item but matters which involve no more than an exchange of information may be discussed.

Minutes:

None.