Agenda and draft minutes

Venue: Virtual Meeting

Contact: Email: townhall@tenterdentowncouncil.gov.uk 

Items
No. Item

7261.

APOLOGIES FOR ABSENCE

Minutes:

None.

7262.

DECLARATIONS OF INTEREST.

Minutes:

None.

7263.

MINUTES.

To consider and, if approved, confirm and sign the minutes and report of the meeting held on 2nd November 2020.

Minutes:

The minutes and report of the meeting held on 2nd November 2020 were confirmed and would be signed at the earliest opportunity.

7264.

MATTERS ARISING.

Minutes:

None.

7265.

COUNCILLORS QUESTIONS.

At the Chairman’s discretion Councillors may ask a question about any relevant matter not on the agenda. Questions shall be put and answered without discussion. Answers may take the form of a direct oral answer or reference to a Town Council publication. Where a reply cannot be conveniently given an oral or written answer may be circulated at a later date.

Minutes:

None.

7266.

REPRESENTATIONS FROM MEMBERS OF THE PUBLIC.

Previously notified to the Chairman.

Minutes:

Mrs. Reed requested to speak on the Neighbourhood Plan item.

7267.

PLANNING APPLICATIONS.

To consider the following applications.

 

20/01413/AS

19 Sayers Lane.

Change of use from Office B1 to Dance studio (D2).

Application for full planning permission.

SOUTH WARD.

 

20/01504/AS

Boundary Farm, Cranbrook Road.

New 3 bay garage to replace existing garage and concrete slab area.

Application for full planning permission.

WEST WARD.

 

20/01509/AS

5 Knockhurst Court, Vineys Gardens.

Single storey rear extension.

Application for full planning permission.

NORTH WARD.

 

20/01539/AS

Goodshill House, Cranbrook Road.

Replacement of roof tiles and some hanging tiles to main house and installation of new insulated breather membrane.

Application for listed building consent.

WEST WARD.

 

20/01554/AS

53, High Street.

Change of use of second floor from residential (C3) to office (B1a) with associated Listed Building application 20/01555/AS Works of conversion to include addition of partition wall to facilitate change of use of second floor from residential (C3) to office (B1a).

Application for full planning permission.

SOUTH WARD.

 

20/01555/AS

53, High Street.

Change of use of second floor from residential (C3) to office (B1a) with associated Listed Building application 20/01555/AS Works of conversion to include addition of partition wall to facilitate change of use of second floor from residential (C3) to office (B1a).

Application for listed building consent.

SOUTH WARD.

 

20/01592/AS

10 Roethorne Gardens.

Proposed replacement side extension.

Application for full planning permission.

NORTH WARD.

 

20/01589/AS

Land south and east of Tilden Gill Road.

Installation of feature brick pier and timber sign at site entrance

Application for full planning permission.

SOUTH WARD.

 

20/01637/AS

The Old Stables, Shoreham Lane

Proposed replacement of existing stables with studio, swimming pool and home office, and change of use of associated land (revision to planning permission 19/01319/AS).

Application for full planning permission.

ST. MICHAEL’S WARD.

 

20/01649/AS

26 Henley Fields.

Erection of a two storey side extension to replace the existing garage.

Application for full planning permission.

ST. MICHAEL’S WARD.

 

 

Minutes:

The Committee considered the following planning applications.  It was RESOLVED that its recommendations would be submitted.

 

20/01413/AS

19 Sayers Lane.

Change of use from Office B1 to Dance studio (D2).

SUPPORT provided it adheres to the acoustic recommendations.

 

20/01504/AS

Boundary Farm, Cranbrook Road.

New 3 bay garage to replace existing garage and concrete slab area.

SUPPORT on Condition that it is not split from the main curtilage and not considered as a future dwelling.

 

20/01509/AS

5 Knockhurst Court, Vineys Gardens.

Single storey rear extension.

SUPPORT.

 

20/01539/AS

Goodshill House, Cranbrook Road.

Replacement of roof tiles and some hanging tiles to main house and installation of new insulated breather membrane.

The Listed Building Officer should determine this application.

 

20/01554/AS

53, High Street.

Change of use of second floor from residential (C3) to office (B1a) with associated Listed Building application 20/01555/AS Works of conversion to include addition of partition wall to facilitate change of use of second floor from residential (C3) to office (B1a).

SUPPORT.

 

20/01555/AS

53, High Street.

Change of use of second floor from residential (C3) to office (B1a) with associated Listed Building application 20/01555/AS Works of conversion to include addition of partition wall to facilitate change of use of second floor from residential (C3) to office (B1a).

The Listed Building Officer should determine this application.

 

20/01592/AS

10 Roethorne Gardens.

Proposed replacement side extension.

SUPPORT.

 

20/01589/AS

Land south and east of Tilden Gill Road.

Installation of feature brick pier and timber sign at site entrance.

 

Cllr. Dr. Lovelidge commented that this is retrospective planning permission. 

 

The Deputy Town Clerk reported that there was a letter on the planning portal from KCC Highways advising that the location of the proposed piers need to be reconsidered and a plan should be resubmitted as the westernmost pier was to be situated adjacent to a pedestrian crossing area and the pier would obstruct visibility for any pedestrians, and in addition prevent pedestrians being seen clearly by any vehicles when approaching this area. Therefore the location of these proposed piers needs to be reconsidered.

 

Cllr. Carter agreed that the applicant should have checked with KCC Highways first.

 

OBJECT on the following grounds:

 

(i)                 KCC Highways have advised that the location of the proposed piers need to be reconsidered for safety reasons.

 

(ii)                A plan should be resubmitted as the westernmost pier was to be situated adjacent to a pedestrian crossing area and the pier would obstruct visibility for any pedestrians and prevent pedestrians being seen clearly by vehicles.

 

20/01637/AS

The Old Stables, Shoreham Lane

Proposed replacement of existing stables with studio, swimming pool and home office, and change of use of associated land (revision to planning permission 19/01319/AS).

SUPPORT.

 

20/01649/AS

26 Henley Fields.

Erection of a two storey side extension to replace the existing garage.

SUPPORT.

 

 

7268.

NOTIFICATION OF DISCHARGE OF CONDITIONS. pdf icon PDF 83 KB

List No. 028. *

Minutes:

List No. 028 was NOTED.

7269.

DECISIONS OF THE ASHFORD BOROUGH COUNCIL PLANNING COMMITTEE. pdf icon PDF 119 KB

List No. 597. *

Minutes:

List No. 597 was NOTED. 

 

Cllr. Mrs. Walder updated the Committee on the decision made by ABC on Planning Application No 18/013342/AS Cloverbank Stable, Cranbrook Road. The Application was altered to request temporary permission.  ABC is currently unable to offer the Applicants suitable alternative accommodation due to a shortage of pitches on its existing Traveller sites.  Therefore, any refusal of planning permission under the Application would result in homelessness and ABC are lawfully barred from this course of  action given the particular family circumstances in this case. The Officer’s report reaffirms the importance of the High Weald AONB as a material planning consideration to be balanced against other material planning considerations at a later date should the Applicants apply for permanent status or other consents.

7270.

SUB-COMMITTEE & WORKING GROUPS. pdf icon PDF 137 KB

(a)         Selective Neighbourhood Plan Working Group. Feedback from a meeting held on 4th November 2020.*

 

 

Minutes:

(a)         Selective Neighbourhood Plan Working Group.  Feedback from a meeting held on 4th November 2020 was NOTED.

7271.

UPDATE PRESENTATION FROM THE NEIGHBOURHOOD PLAN STEERING GROUP pdf icon PDF 5 MB

To review the presentation and consider the recommendations therein.*

Minutes:

The Planning Committee reviewed the presentation of an update of the Neighbourhood Plan, which was introduced by Cllr. Crawford and presented by the Chair of the Neighbourhood Plan Steering Committee, Ms. S. Nepp.  The presentation was available to members of the community via the Town Council’s website, in addition to them being able to join the meeting virtually via Zoom or by listening to the live audio-stream.

 

Mrs. S. Reed enquired as to when the consultants were going to sign off the completed site assessments. Cllr. Mrs. Walder reported that there is a meeting arranged for 6th January 2021 and they were not anticipating any problems.

 

Cllr. Knowles expressed his concerns at the rise in the proposed fees to the consultants and the emphasis on social media as there was a large proportion of people in the town who do not use social media. Mrs. Nepp replied that the consultant had been asked to revise his estimate to take into account any potential impacts of the White Paper and to escalate the timeline so that they could get to Regulation 14 and reach their deadline by the end of March 2021.  Cllr. Knowles commented that consideration has to be given to paper drops and leafleting to cover all demographics in the town. Mrs. Nepp reported that this was a consideration and the consultation would not only be in a digital format. They are aware that they have to capture the whole community, so there would be a mix of methods to engage with the public.

 

Cllr. Knowles queried the cost of the website. Mrs. Nepp reported that Mr. J. Franklin had volunteered to help on the social media side and Mrs. I. Dibben had also volunteered in terms of physical leaflet dropping and physical methods of communicating. Mrs. Nepp explained that it is not just a simple website; the website company would help them manage the communication flows, design them and help with surveys. It would link to lots of other forums where people would then be able to consult and engage. Neighbourhood Planning regulations require in-depth consultation, the capture and recording of residents and stakeholders’ views and how they have been addressed.  This will be detailed in a formal document - the Statement of Community Engagement.

 

Cllr. Carter reported that the High Street Regeneration Committee had drawn up some plans for the High Street looking into the future and requested that these were incorporated into the Neighbourhood Plan.  Mrs. Nepp reported that they would have to consult with their planning consultant as their Neighbourhood Plan is limited and does not cover all aspects of development.  It was formed on the basis that they are aligned with the current Local Plan and that would further expand the scope of the Neighbourhood Plan and would extend the workload, timeline and costs.

 

Cllr. Carter queried whether we would be losing the footpaths that go from the High Street down through Tent 1a and Tent 1b.  Mr. S. Sidebottom reported that the  ...  view the full minutes text for item 7271.

7272.

PRECEPT BUDGET FOR THE PLANNING COMMITTEE pdf icon PDF 213 KB

To consider a request for a precept of £25,000 for the Planning Committee. *

Minutes:

A request for a precept of £25,000 was requested for the Planning Committee which would be broken into two parts: £20,000 for the Neighbourhood Plan and advice on complex applications and £5,000 for legal advice.  Last year’s legal advice was £10,00 and this has been reduced to £5,000.

 

Cllr. Carter made a counterproposal of £20,000 towards the Neighbourhood Plan, £2,500 towards legal costs and £2,500 to add High Street regreening to the Neighbourhood Plan for future debate in the council and with the Neighbourhood Plan Group. Siggi commented that this would involve a significant study and may strain the timeline and advice would be required from the planning consultant on how to incorporate it and would incur more costs.

 

Cllr. Carter made a further counterproposal of £20,000 for the Neighbourhood Plan, £5000 for legal advice and £5000 for potential regreening of the High Street which was seconded but here was no further support.

 

It was AGREED to accept the original proposal of £20,000 for the Neighbourhood Plan and advice on complex applications and £5000 for legal advice.

7273.

MINOR MATTERS. pdf icon PDF 236 KB

(a)         Public Footpath AB47 Proposed Diversion – Highways Act 1980 – Section 119. To consider an application made by the landowner, to divert part of public footpath AB47, primarily for reasons of privacy and security.*

 

(b)         Planning Application No. 20/00079/AS – Garages behind 2 to 8, Beacon Oak Road. Revised application. To note that this application has now been approved. *

Additional documents:

Minutes:

(a)     Public Footpath AB47 Proposed Diversion – Highways Act 1980 – Section 119. There were no comments made on the application made by the landowner, to divert part of public footpath AB47, primarily for reasons of privacy and security.

 

(b)     Planning Application No. 20/00079/AS – Garages behind 2 to 8, Beacon Oak Road. Revised application. It was NOTED that we opposed this application but it has now been approved.

7274.

CORRESPONDENCE.

None.

Minutes:

None.

7275.

ANY OTHER BUSINESS PREVIOUSLY NOTIFIED TO THE CHAIRMAN.

No decision may be made, but matters involving an exchange of information may be discussed.

Minutes:

None.