Agenda and draft minutes

Venue: Virtual Meeting

Contact: Email: townhall@tenterdentowncouncil.gov.uk 

Items
No. Item

7333.

APOLOGIES FOR ABSENCE.

Minutes:

Cllrs. Dr. L. Lovelidge, K. Mulholland, and Borough Councillor P. Clokie.

7334.

DECLARATIONS OF INTEREST.

Minutes:

Cllr. Mrs. Curteis declared an interest in planning application no. 21/00673/AS and would not participate in the discussion or vote.

7335.

MINUTES.

To consider and, if approved, confirm and sign the minutes and report of the meeting held on 6th April 2021.

Minutes:

The minutes and report of the meeting held on 6th April 2021 were confirmed and would be signed at the earliest opportunity.

7336.

MATTERS ARISING.

Minutes:

None.

7337.

COUNCILLORS QUESTIONS.

At the Chairman’s discretion Councillors may ask a question about any relevant matter not on the agenda. Questions shall be put and answered without discussion. Answers may take the form of a direct oral answer or reference to a Town Council publication. Where a reply cannot be conveniently given an oral or written answer may be circulated at a later date.

Minutes:

 

(a)         Cllr. Carter reported that there had been a comment on social media regarding the Recreation Ground reordering and a request from a resident that the play equipment when it is removed be installed in Priory Way’s play park.  It was suggested that this be added to the next Internal Committee meeting’s agenda.

 

(b)         Cllr. Carter asked for confirmation that the Town Council will be responding to Mr. Smith’s email regarding the content of the supporting statement to the Recreation Ground re-ordering’s planning application around the football pitch.  The Town Clerk reported that he had been in touch with the Planning Consultant and the documentation was being reviewed. 

7338.

REPRESENTATIONS FROM MEMBERS OF THE PUBLIC.

Previously notified to the Chairman.

Minutes:

 

Mr. Nicholls, Mr. Watson, Mr. Ferrier and Mr. Lucas would be presenting on behalf of Aspire LLP; Mr. Henry and Mr. Wilford would be presenting on behalf of Esquire Developments; Mrs. S. Nepp would be providing an update on the Selective Neighbourhood Plan.

7339.

PRESENTATION FROM POTENTIAL DEVELOPERS. pdf icon PDF 63 KB

Presentations will be made by two potential developers as listed below.  Please note that for this Agenda Item the Town Council’s Adopted ‘Contact with Developers’ Policy will be strictly followed (see attached).*

 

(a)     Aspire LLP.  Presentation regarding land on the A28 near St. Michaels Primary School (opposite side of the road): https://www.aspire-lpp.co.uk/ 

 

(b)     Esquire Developments.  Presentation regarding the land behind Westwell Court: http://www.esquiredevelopments.com/

Minutes:

 

Cllr. Crawford read out a statement at the start of this agenda item reminding Town Councillors and members of the public that the Town Council’s Contact with Developers Policy would be followed.  This would mean that the public were in attendance as observers and Councillors could only comment on the presentation and must not pre-determine themselves or make any promises to the presenters.

 

(a)         Aspire LLP.  Mr. Watson presented to the Committee on behalf of Aspire LLP, who specialise in building care homes.  Aspire are proposing to build a 64-bed care home in St. Michaels just past St. Michael & All Angels Church on the opposite side of the road.  It will be a new care home in the full sense of the word, i.e. not an over 55’s development.  Residents will not be drivers and are not allowed pets. This development will replace two detached houses and they have incorporated buffer zone between the development and the ancient woodland. 

 

Cllr. Quinton asked whether as part of a green energy report, the development would include either thermal solar or PV panels to help with energy consumption.  Mr. Watson reported that they were looking at using PV panels both on the front and at the rear most of that section will not be used as balcony so could also accommodate PV panels. 

 

Cllr. Carter asked whether contributions were being made towards affordable homes; commented that the property was too high, and suggested that Aspire investigate using ground source heat pumps.   Mr. Watson commented that they were looking at all sources of energy saving as part of the application.  With regard to the design, it is a large building as it needs to be to meet the general needs for a care home.  Aspire look for large sites with good screening around and felt that this site had the balance between landscape and changing levels, which enables the building to fit.  The currently proposed structure had been discussed with ABC in the pre-application process.  Mr. Nicholls commented that developer contributions will be discussed with the Planning Officer when the application is discussed.

 

Cllr. Crawford noted that Aspire had started consulting with neighbouring properties and asked whether they would be holding a town-wide consultation.  Mr. Watson responded that due to Covid restrictions this would not be possible, however, they had approached the property owners, neighbours and appropriate authorities for feedback.

 

(b)         Esquire Developments.  Mr. Wilford presented to the Committee on behalf of Esquire Developments.  The initial proposal was to build 56 dwellings on the land behind Westwell Court.  Esquire Developments are based in Longfield in Kent and build around 100 dwellings per year.  They stated the Company’s ethos focusses on the design element of developments. 

 

Mr. Wilford reported that they were looking at approximately 9.5 hectares of land behind Westwell Court.  Now that they are aware of the sensitive ecology and veterans trees on the site, as well as the various public rights of ways through the site, only a small part  ...  view the full minutes text for item 7339.

7340.

PLANNING APPLICATIONS.

To consider the following applications.

 

21/00368/AS

Eastgate Cottage, 8 Roethorne Gardens.

Demolish garage/shed and the erection of a two storey side extension.

Application for full planning permission.

NORTH WARD.

 

 

21/00448/AS

This Ancient Boro, 3 East Cross.

Installation of fixed awning with Associated Listed Building Application no.21/00449/AS.

Application for full planning permission.

NORTH WARD.

 

21/00449/AS

This Ancient Boro, 3 East Cross.

Installation of fixed awning with Associated Listed Building Application no.21/00449/AS.

Application for listed building consent.

NORTH WARD.

 

21/00539/AS

Belcot Manor Farm, Smallhythe Road.

Erection of new commercial cattery & office with the associated change of use of the application site.

Application for full planning permission.

WEST WARD.

 

21/00545/AS

Land between Beechwood Farm and London Beach Golf Club, Ashford Road, St Michaels.

Variation of condition 2 on planning approval 18/00465/AS (Erection of four detached dwellings and all associated infrastructure) to alter the design of the approved dwelling and provide detached garage to plot 1.

Variation/Modification of Condition.

ST. MICHAELS WARD.

 

21/00632/AS

4 Turners Avenue.

Erection of a front porch; replacement windows; alteration to garage roof and fenestration; timber cladding to front elevation and widening the existing driveway.

Application for full planning permission.

NORTH WARD.

 

21/00637/AS

Croylands, Swain Road.

Proposed two storey side extension.

Application for full planning permission.

ST. MICHAELS WARD.

 

21/00673/AS

Breton Court, Grange Road.

Additional Environmental Approval to seek extension of time on planning permission 19/00376/AS (Variation of condition 2 on planning permission 16/00751/AS to allow for changes to the design of the approved development).

Application for full planning permission.

ST. MICHAELS WARD.

 

 

21/00682/AS

Land to the South of Sicklefield House, Ashford Road.

Reserved matters application to consider appearance, landscaping, layout, scale and associated works pursuant to outline planning permission 18/00759/AS (Outline planning permission with all matters reserved except for access from the A28 for up to 30 residential properties, open space and associated access into the site.)

Application for reserved matters.

HIGH HALDEN PARISH (TTC IS A CONSULTEE).

 

 

21/00699/AS

Moonrakers, Ingleden Park Road.

Conversion of, and extension to, a garage, workshop and storage area to annexe.

Application for full planning permission.

NORTH WARD.

 

 

21/00315/AS

Nationwide Building Society, 41 High Street.

External works comprising full replacement of rear roof coverings, replacement of skylight windows, and repairs to front roof tiling; replacement of external staircase with Associated Listed Building Application no.21/00316/AS.

Application for full planning permission.

SOUTH WARD.

 

 

21/00316/AS

Nationwide Building Society, 41 High Street.

External works comprising full replacement of rear roof coverings, replacement of skylight windows, and repairs to front roof tiling; replacement of external staircase.

Application for listed building consent.

SOUTH WARD.

 

 

 

 

 

Minutes:

The Committee considered the following planning applications.  It was RESOLVED that its recommendations would be submitted.

 

21/00368/AS

Eastgate Cottage, 8 Roethorne Gardens.

Demolish garage/shed and the erection of a two storey side extension.

SUPPORT with the comment that we would like the Conservation Officer to be consulted given that the property sits within the Conservation Area.

 

 

21/00448/AS

This Ancient Boro, 3 East Cross.

Installation of fixed awning with Associated Listed Building Application no.21/00449/AS.

SUPPORT.

 

 

21/00449/AS

This Ancient Boro, 3 East Cross.

Installation of fixed awning with Associated Listed Building Application no.21/00449/AS.

Listed Building Officer to determine this application.

 

 

21/00539/AS

Belcot Manor Farm, Smallhythe Road.

Erection of new commercial cattery & office with the associated change of use of the application site.

Cllr. Parkin reported that the applicant had addressed the issue from the previous application and had brought the building nearer to the property.  Cllr. Quinton felt that the building was too large and overbearing and did not feel he could support the application.

 

Cllr. Carter reported that the Footpath Group have supported the application and the building would be adjacent to the polytunnels located on Hopes Grove Nursery.  Cllr. Carter commented that there would need to be a robust landscaping scheme included in the proposal.  

 

SUPPORT on condition that adequate screening is provided around the perimeter of the buildings to reduce the visual impact. 

 

 

21/00545/AS

Land between Beechwood Farm and London Beach Golf Club, Ashford Road.

Variation of condition 2 on planning approval 18/00465/AS (Erection of four detached dwellings and all associated infrastructure) to alter the design of the approved dwelling and provide detached garage to plot 1.

SUPPORT.

 

 

21/00632/AS

4 Turners Avenue.

Erection of a front porch; replacement windows; alteration to garage roof and fenestration; timber cladding to front elevation and widening the existing driveway.

SUPPORT.

 

 

21/00637/AS

Croylands, Swain Road.

Proposed two storey side extension.

SUPPORT.

 

 

21/00673/AS

Breton Court, Grange Road.

Additional Environmental Approval to seek extension of time on planning permission 19/00376/AS (Variation of condition 2 on planning permission 16/00751/AS to allow for changes to the design of the approved development).

SUPPORT.

 

 

21/00682/AS

Land to the South of Sicklefield House, Ashford Road.

Reserved matters application to consider appearance, landscaping, layout, scale and associated works pursuant to outline planning permission 18/00759/AS (Outline planning permission with all matters reserved except for access from the A28 for up to 30 residential properties, open space and associated access into the site.)

 

Cllr. Quinton reported that the plans do not include EV charging points within the development or some type of ground source, air source or solar panels.  Some form of energy saving device/s should be included. 

 

Cllr. Cole reported that there needs to be some changes to the immediate area to accommodate the impact of this site.  Cllr. Cole would like to see considered: an extension of the 30mph back to the London Beach/Little Silver area; double yellow lines from the Primary School’s zig zag  ...  view the full minutes text for item 7340.

Cllr. Cole left the meeting.

7341.

NOTIFICATION OF DISCHARGE OF CONDITIONS. pdf icon PDF 80 KB

List No. 033. *

Minutes:

List No. 033 was NOTED. 

7342.

DECISIONS OF THE ASHFORD BOROUGH COUNCIL PLANNING COMMITTEE. pdf icon PDF 105 KB

List No. 602. *

Minutes:

List No. 602 was NOTED.

7343.

SUB-COMMITTEE & WORKING GROUPS. pdf icon PDF 193 KB

(a)         Selective Neighbourhood Plan Steering Group.  To note feedback from the meetings held on 17th March; 31st March and 7th April 2021 with an update presentation to be conducted by the Chair of the Neighbourhood Plan Steering Group. *

 

Additional documents:

Minutes:

 

(a)         Selective Neighbourhood Plan Steering Group.  Feedback from the meetings held on 17th March; 31st March and 7th April 2021 were NOTED. 

 

Mrs. Nepp, Chair of the SNP Steering Group provided an update on the Neighbourhood Plan.

 

With the huge personal commitment and dedication by the Steering Committee and local volunteers, the content of the Tenterden Neighbourhood Plan (TNP) including 16 evidence documents, TNP Main Document and the Tenterden Design Code, is largely complete.

 

A further appendix to the main document now includes a proposed list of non-binding community projects/initiatives which were developed out of the previous public consultation events and the evidence base that has been completed. This can be referred to for example when Section 106 funding needs to be considered or the Town Council funding needs to be allocated or if there is a strong demand by local residents. It is like a shopping list that can be referred to as and when required; this has been typical of other NPs.

 

Mrs. Nepp reported that the Design Code has been especially hard work involving numerous reviews with AECOM and the rewriting of much of the document by the planning consultant Mr. T. Fullwood, resulting in what they believe will be a critical planning tool to ensure that the design of future growth around Tenterden is carefully controlled to meet the highest standards.

 

After more than two and a half years of hard work, the Steering Group are due to finally approve the release of the Neighbourhood Plan (NP) to the Town Council by the end of Spring. There will then be a two-week period for the Town Council to read through the documents and to approve the move to the Regulation 14 consultation period (6-8 weeks). The final draft of the NP main document has been issued to ABC for a full SEA (Structural Environmental Assessment) screening as is legally required; this typically takes around 6 weeks to complete.  All Regulation 14 public feedback will be conducted and recorded via the website and in hard copy via the Town Council as a legal requirement. 

 

Mrs. Nepp outlined the key dates of 21st April for Steering Group’s approval of final draft to issue SEA (6 weeks); Steering Group approval for final draft AECOM on 5th May 2021; 26th May preparation for online communications will start and then will present and issue NP to the Town Council.  There will be a 2 week review to 9th June for signing off by the Town Council, with the start of Regulation 14 23rd June.  The end of Regulation 14 takes us to 18th August 2021.

 

Cllr. Carter asked how the Town Council should go forward with the tight line drawn around Tenterden for residential development and the plan the NHP are carrying out at present.  Cllr. Carter particularly highlighted how we might move forward with housing supply given the issues in shortfall around Ashford Town Centre.  Cllr. Crawford reported that  ...  view the full minutes text for item 7343.

7344.

FINANCIAL REPORTS. pdf icon PDF 23 KB

To approve the following report:

 

(a)     Planning Committee Income & Expenditure (at 31st March 2021). *

Minutes:

The Planning Committee Income & Expenditure (at 31st March 2021) was APPROVED.

7345.

DELEGATION OF AUTHORITY TO THE CLERK. pdf icon PDF 321 KB

To note that due to Government restrictions after 6th May 2021, the Planning Committee meeting on 7th June 2021 has been cancelled and delegation to the Clerk will take place.  *

Minutes:

 

The Town Clerk reported on the issue of time constraints on planning applications and, as the Town Council cannot legally meet by remote means after 6th May 2021, we will not be able to submit the results of planning consultations within ABC’s determination deadlines.  It was proposed and agreed by the Internal Committee on 12th April 2021 that powers be delegated to the Clerk for planning applications.

 

It is proposed that Planning Committee members would be circulated via email the received planning applications for comments; the comments would then be collated by the Clerk and submitted to ABC.  This would apply to smaller and non-contentious applications.  For larger and contentious planning applications, an extension will be sought to after 21st June 2021 when physical meetings could take place.

 

It was RESOLVED that planning applications would be sent to the Committee members as if the 7th June 2021 planning meeting was taking place with the deadline for comments back to the Clerk of 7th June 2021.  The Clerk with the Chair of Planning will send off comments to ABC.  For larger or contentious planning applications, an extension will be requested from ABC.

7346.

MHCLG CONSULTATION OF PERMITTED DEVELOPMENT RIGHTS. pdf icon PDF 218 KB

To note the response submitted to MHCLG regarding the Permitted Development Rights proposal. *

Minutes:

The response submitted to MHCLG by the Kent Association of Local Councils regarding the Permitted Development Rights proposal was NOTED.

7347.

MINOR MATTERS.

None.

Minutes:

None.

7348.

CORRESPONDENCE.

None.

Minutes:

None.

7349.

ANY OTHER BUSINESS PREVIOUSLY NOTIFIED TO THE CHAIRMAN.

No decision may be made, but matters involving an exchange of information may be discussed.

Minutes:

None.