Agenda and minutes

Venue: Assembly Room

Contact: Email: townhall@tenterdentowncouncil.gov.uk 

Items
No. Item

3361.

APOLOGIES FOR ABSENCE.

Minutes:

Cllr. J. Crawford. Cllr. Miss A. Gardner was absent.

3362.

DECLARATIONS OF INTEREST.

Minutes:

 

None.

3363.

MINUTES.

To consider and, if approved, confirm and sign the minutes of the Town Council meeting held on 13th January 2020 and Special Town Council meeting held on 10th February 2020 as correct records.

Minutes:

 

The minutes of the meeting held on 13th January 2020 and Special meeting held on 10th February 2020 were confirmed and signed as correct records.

 

3364.

MATTERS ARISING.

Minutes:

 

None.

3365.

QUESTIONS FROM MEMBERS OF THE PUBLIC AND COUNCILLORS.

Residents may speak as of right on any matter for no more than 3 minutes subject to stating their full name and address before speaking.

Minutes:

 

(a)         Cllr. Sugden who is a Trustee on the William Judge Trust, commented on the Town’s allotments saying that currently there are nineteen with some sub-divided and this number could increase to twenty-three with further sub-division. At present there are twenty-eight people on the waiting list. There are eight residents from the new development on Tent 1A who have an allotment or are on the waiting list, which shows that new residents are showing an interest.

 

Cllr. Sugden reported that £80,000 has been set aside for allotments from the Tent1a Section 106 money, therefore the Council need needs to identify potential land.  Cllr. Sugden suggested that with new housing developments in the pipeline, the Planning Committee should be looking with developers for allotment space.  Cllr. Sugden stated that the Town Council are obliged to produce allotments for members of the public and there needs to be three sets of allotments in the town; Cllr. Sugden suggested a further set in the West end of the Town and one in St. Michael’s.

 

Cllr. Carter commented that a huge gas main runs through the centre of the Pope House Farm site so houses cannot be built on part of it, therefore it may be possible to put some allotments on the new development.

 

 

(b)         Cllr. Mulholland reported on feedback received from St. Michael’s residents regarding the new Maintenance Facility at St Michaels Recreation Ground.  Cllr. Mulholland has received negative comments including the general feeling that the maintenance shed has been ‘dumped’ on St. Michaels and questions are being asked about how the spending of the Tent1 monies does not include St. Michaels.  Cllr. Ferguson pointed out that the new kitchen in the village hall had come from the Tent1 monies.  Cllr. Sugden commented that five or six people had spoken to him, saying that they were not aware of the plans for the new facility as notices had not been put up. The Town Clerk advised that this was for security reasons but notices are up now.  The Town Clerk also advised that Section 106 money would be coming in from the Pope House Farm development for St. Michaels Recreation Ground, although the decision on what is required at the park has not been specified by the Town Council as yet.

 

 

3366.

COMMITTEE REPORTS.

To receive, and if approved, adopt the decisions, recommendations and reports of the committees as described hereunder;

Subject to any specific questions or objections, the Minutes and Reports of the under-mentioned Committees will be taken as *read and, if duly seconded at this meeting, the delegated decisions within those minutes will be approved and adopted (subject to any inaccuracies in the minutes being identified later by those committees) as part of the proceedings of this section of the Town Council meeting. The following committee recommendations listed below shall now be voted on by a show of hands; *if circulated to Councillors no later than the day of service of the summons to attend the scheduled meeting.

 

Internal Committee; 13th January 2020 and 10th February 2020.

 

Minute 586 – Inward Grant Funding Applications.  It was agreed that the fee proposal for Stage one at a cost of £6,750 be approved subject to seeking Ashford Borough Council’s advice in the first instance.  

 

 

External Committee; 13th January 2020 and 10th February 2020.

 

 

Planning; 6th January 2020, 3rd February 2020 and the Special meeting on 17th February 2020.

 

 

Minutes:

Subject to any specific questions or objections, the Minutes and Reports of the under-mentioned Committees were taken as read and, being duly seconded, were approved and ADOPTED as part of the proceedings of the Town Council subject to the following recommendations which were voted upon by a show of hands.

 

 

Internal Committee; 13th January 2020 and 10th February 2020. Presented by Cllr. Mrs. Smith

 

Minute 586 – Inward Grant Funding Applications.  It was agreed that the fee proposal for Stage one at a cost of £6,750 be approved subject to seeking Ashford Borough Council’s advice in the first instance.

­­­­­­­­­­­­­­­­___________________________________________________________ 

 

External Committee; 13th January 2020 and 10th February 2020. Presented by Cllr. Nelson

___________________________________________________________

 

Planning; 6th January 2020, 3rd February 2020 and the Special meeting on 17th February 2020. Presented by Cllr. Mrs Walder.

 

3367.

COMMUNITY WARDEN.

Report.

Minutes:

No report as the Community Warden is currently on maternity leave.  Ms. Vos’ replacement also covers other parishes.

 

3368.

KENT POLICE. pdf icon PDF 879 KB

Report. *

Minutes:

PCSO Richards’ monthly report was NOTED.

3369.

REPORTS FROM APPOINTED TRUSTEES AND FROM COUNCIL REPRESENTATIVES ON OTHER ORGANISATIONS. pdf icon PDF 230 KB

To note any written reports from outside organisations. *

Additional documents:

Minutes:

 

The reports from St. Michael’s Village Hall Committee, Tenterden & District Museum and Tenterden Festival were NOTED.

 

3370.

TOWN COUNCIL RISK ASSESSMENTS. pdf icon PDF 133 KB

 

(a)         Town Council General Risk Assessments.  To note that all risk assessments have been reviewed and are available for checking in the Town Hall Office.

 

(b)         Financial Risk Assessment.  To review and approve the Financial Risk Assessment, which should be signed by the Town Mayor and Responsible Financial Officer at the meeting. *

 

Minutes:

 

(a)         Town Council General Risk Assessments.  It was NOTED that all risk assessments have been reviewed and are available for checking in the Town Hall Office.

 

(b)         Financial Risk Assessment. The Financial Risk Assessment was APPROVED and signed by the Town Mayor and the Town Clerk, who is the Responsible Financial Officer.

 

 

3371.

STATEMENT OF INTERNAL CONTROLS. pdf icon PDF 391 KB

 

To review and adopt the Statement of Internal Controls for the financial year ending 31st March 2020.  This should be signed by the Town Mayor and Town Clerk at the meeting. *

 

 

Minutes:

 

The Statement of Internal Controls for the financial year ending 31st March 2020 was ADOPTED and signed by the Town Mayor and the Town Clerk.

 

3372.

MAYORAL ANNOUNCEMENTS.

Minutes:

 

(a)         The Town Mayor advised that she will be taking part in a charity abseil with Mr. R. Isworth and Mr. S. Goddard on 21st March 2020 to raise funds for Tenterden Social Hub, and asked if Councillors would like to support her.

 

(b)         The Town Clerk advised that he had given permission for Ivy Court Surgery to use the Pavilion for temporary isolation should a patient present who may have Coronavirus. They will notify us and we will cancel bookings. Ivy Court Surgery will have the Pavilion deep cleaned if the scenario does come about before hirers can regain access.

 

The Town Clerk advised that a decision needed to be made quickly so he agreed to the request but it will formally be reported at the next Internal Committee meeting.  Cllr. Mrs. Ferguson congratulated Ivy Court Surgery on being extremely proactive in getting messages regarding Coronavirus out to the community.