Agenda and minutes

Venue: Virtual Meeting

Contact: Email: townhall@tenterdentowncouncil.gov.uk 

Items
No. Item

3474.

APOLOGIES FOR ABSENCE.

Minutes:

Cllrs. C. Knowles and K. Mulholland.

3475.

DECLARATIONS OF INTEREST.

3476.

MINUTES.

To consider and, if approved, confirm and sign the minutes of the Town Council meeting held 11th January 2021 and Special meeting held on 8th February 2021 on as correct records.

Minutes:

The minutes of the meeting held on 11th January 2021 and Special meeting held on 8th February 2021 were agreed and would be signed at the earliest opportunity. 

3477.

MATTERS ARISING.

Minutes:

None.

3478.

QUESTIONS FROM MEMBERS OF THE PUBLIC AND COUNCILLORS.

Residents may speak as of right on any matter for no more than 3 minutes subject to stating their full name and address before speaking.

Minutes:

 

Cllr. Carter commented on the current situation at Stodmarsh Nature Reserve and the issues with contaminated water.  The current situation has caused a halt to further housing developments in East Kent until the matter has been resolved.  Cllr. Carter asked for clarification as to how this might affect the Ashford Local Plan 2030 and would this affect Tenterden? 

 

Borough Councillor P. Clokie reported that the sewage works at Kennington are not disposing of sufficiently clean water.  At present, the Chilmington new town is also feeding into Kennington.  Cllr. Clokie reported that a lot of work is going into helping Kennington to deal with the sewage issues.  Cllr. Mrs. Walder reported that Ashford Borough Council were trying to put pressure on the Ministry of Housing regarding the impact on the 5-year housing supply due to this issue. 

 

Cllr. Carter requested an update on the situation at the Planning Committee meeting in April 2021.

3479.

COMMITTEE REPORTS.

To receive, and if approved, adopt the decisions, recommendations and reports of the committees as described hereunder;

Subject to any specific questions or objections, the Minutes and Reports of the under-mentioned Committees will be taken as *read and, if duly seconded at this meeting, the delegated decisions within those minutes will be approved and adopted (subject to any inaccuracies in the minutes being identified later by those committees) as part of the proceedings of this section of the Town Council meeting. The following committee recommendations listed below shall now be voted on by a show of hands; *if circulated to Councillors no later than the day of service of the summons to attend the scheduled meeting.

 

Internal Committee; 11th January 2021 and 8th February 2021.

 

 

External Committee; 11th January 2021 and 8th February 2021.

 

 

Planning; 4th January 2021 and 1st February 2021.

 

 

Minutes:

Subject to any specific questions or objections, the Minutes and Reports of the under-mentioned Committees were taken as read and, being duly seconded, were approved and ADOPTED as part of the proceedings of the Town Council subject to the following recommendations which were voted upon by a show of hands.

 

Internal Committee; 11th January 2021 and 8th February 2021.  Presented by Cllr. Mrs. Smith.

 

 

External Committee; 11th January 2021 and 8th February 2021.  Presented by Cllr. Nelson.

 

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Planning Committee; 4th January 2021 and 1st February 2021.  Presented by Cllr. Crawford.

 

 

3480.

COMMUNITY WARDEN.

Report.

Minutes:

 

The Town Mayor reported that Ms. Vos, Community Warden, was now back working part time after maternity leave and we looked forward to seeing her around the Town soon.

 

3481.

KENT POLICE. pdf icon PDF 1 MB

Report from PCSO Richards and to note the February and March 2021 Monthly Newsletters. *

Additional documents:

Minutes:

 

PCSO K. Richards attended the meeting and apologised for not being able to attend previously; this was due to restrictions on Police devices joining Zoom.

 

PCSO Richards reported that the schools are now back and Homewood School are staggering the start dates for pupils, which is why some pupils are still out and about.  PCSO Richards had spoken to several school children who were seen out.  There have been issues of catapulting and some children were spoken to on the day of this meeting. 

 

PCSO Richards reminded everyone that social media platforms are not a replacement for reporting crimes or incidents; they must be reported direct to Kent Police.  The Kent Police webpage for  ‘Report a Crime’ now has a live chat button which is quicker than phoning 101. 

 

In the Ashford area and surrounding villages there have been shed thefts and guidance has been published in PCSO Richards’ monthly newsletter.  Catalytic converters are also being stolen, so need to be vigilant.  Dog thefts have also been in the media and news; luckily none have taken place in Tenterden, but PCSO warned everyone to be vigilant and mindful.  The latest crime statistics can be found on the Kent Police website. 

 

PCSO Richards commented that it was nice to see community rallying together during the pandemic, with the majority of people out and about following the guidelines. 

 

3482.

REPORTS FROM APPOINTED TRUSTEES AND FROM COUNCIL REPRESENTATIVES ON OTHER ORGANISATIONS. pdf icon PDF 504 KB

To note any written reports from outside organisations. *

Additional documents:

Minutes:

 

The reports from the Representatives of the Tenterden & District Museum, The Civil Society Conference, Tenterden Leisure Centre Trust and Tenterden Area Cycling Strategy Steering Group were NOTED.

 

The Town Mayor commented that after reading the Museum’s Annual Report 2020 from Curator Mrs. D. Greaves, the Mayor noted her thanks to Mrs. Greaves for her service to the Museum which was a credit to her and a much loved asset to the Town.  In his February 2021 Museum Newsletter, Acting Curator Mr. Wilkins reported that Museum is now applying to be a Charitable Incorporated Organisation rather that a registered charity.

 

3483.

TOWN COUNCIL RISK ASSESSMENTS. pdf icon PDF 110 KB

 

(a)     Town Council General Risk Assessments.  To note that all risk assessments have been reviewed and are available for checking in the Town Hall Office. *

 

(b)     Financial Risk Assessment.  To review and approve the Financial Risk Assessment, which should be signed by the Town Mayor and Responsible Financial Officer at the meeting. *

Additional documents:

Minutes:

 

(a)     Town Council General Risk Assessments.  It was NOTED that all risk assessments have been reviewed and are available for checking in the Town Hall Office.  A comprehensive list of Risk Assessments was provided to the Town Council, which were APPROVED.

 

(b)     Financial Risk Assessment. Cllr. Carter raised the query as to whether the Internal Auditor should also sign the Risk Assessment.  The Town Clerk agreed to ask the auditor if this was a requirement.  It was RESOLVED to APPROVE the Financial Risk Assessment for the year 2020/21 with the addition of the Internal Auditor’s signature.  The Town Mayor and Town Clerk, who is the Responsible Financial Officer, will sign the Form once the Internal Auditor’s details and signature have been added.

 

3484.

STATEMENT OF INTERNAL CONTROLS. pdf icon PDF 130 KB

 

To review and adopt the Statement of Internal Controls for the financial year ending 31st March 2021.  This should be signed by the Town Mayor and Town Clerk at the meeting. *

Minutes:

 

The Statement of Internal Controls for the financial year ending 31st March 2021 was ADOPTED and would be signed by the Town Mayor and the Town Clerk.

 

It was RESOLVED that the Town Clerk would investigate for the following financial year which financial statements should be signed off for the External Audit. 

3485.

MAYORAL ANNOUNCEMENTS.

Minutes:

None.