Agenda and minutes

Venue: Virtual Meeting

Items
No. Item

23.

APOLOGIES FOR ABSENCE.

Minutes:

None.

24.

MINUTES OF PREVIOUS MEETING.

To consider and approve the minutes of the meeting held on 9th September 2020.

Minutes:

The minutes of the meeting held on 9th September 2020 were agreed.

25.

MATTERS ARISING.

Minutes:

None.

26.

ELECTION OF CHAIR.

To elect a Chair for the meeting.

 

Minutes:

Cllr. Mrs. Smith was elected as Chair for the meeting.

27.

TO CONSIDER GRANT APPLICATIONS FROM THE FOLLOWING ORGANISATIONS. pdf icon PDF 2 MB

 

(a)         St. Michaels Community Group.  Request for £500.00 towards the maintenance and installation of the Christmas Tree at The Point and Christmas decorations at Ox Green. *

 

Additional documents:

Minutes:

 

(a)     St. Michaels Community Group. 

 

Cllr. Mrs. Curteis declared an interest in this item and stated that she would answer questions but not vote.

 

The grant request for £500.00 towards the maintenance and installation of the Christmas Tree at The Point and Christmas decorations at Ox Green was agreed on condition that the current recognition signage is changed to include the Town Council’s support.

28.

NON-EVENT DONATIONS. pdf icon PDF 268 KB

 

To consider a criteria for managing the request for non-event donations. *

Additional documents:

Minutes:

 

Cllr. Mrs. Smith reported that the Town Council should not be expected to carry on supporting non-town events indefinitely.  She felt that clubs in particular need to be looking to the future and ensuring that their costs are covered in other ways.  With regard to the Twinning Association, the Town Council had met their insurance cost last year, however, if they are not carrying out a visit to France, then this insurance should be cancelled. Cllr. Mulholland reported that the insurance cover is purely for the visit to Avallon so this would not be taken out if no visit was happening. 

 

The Town Clerk reported that there is currently no distinction between events and non-town events in the policies and this needs to be queried.  It was suggested that the Town Events Policy needed to include a condition that applicants are non-profit making or have charitable status in order to be eligible.  It was agreed that the Town Events Policy will include a statement that applicants must be either not-for-profit, have charitable status or be a Community Interest Company.  Evidence of one of these status’ would be required.

 

The classification of Twinning was discussed in that it was neither a Town event or benefitted the community as a whole.  It was agreed to contact Ashford Borough Council to find out what costs and subscriptions they currently cover with regard to their Twinning. 

29.

ANY OTHER BUSINESS.

Minutes:

None.

30.

DATE OF NEXT MEETING.

Minutes:

To be arranged when further applications are received.