Agenda and minutes

Venue: Virtual Meeting

Items
No. Item

37.

APOLOGIES FOR ABSENCE.

Minutes:

None.

38.

ELECTION OF CHAIR FOR THE MEETING.

Minutes:

Cllr. Mulholland was elected as Chair for the meeting.

39.

MINUTES OF PREVIOUS MEETING. pdf icon PDF 90 KB

To consider and approve the minutes of the meeting held on 6th January 2021. *

Minutes:

The minutes of the meeting held on 6th January 2021 were agreed.

40.

MATTERS ARISING.

Minutes:

None.

41.

DONATIONS FUNDS STATUS.

To note that £2,500 earmarked reserves are available plus the current annual budget of £6,000 giving £8,500 available for the 21-22 year for donations.  One-off grants has £1,752 earmarked reserves available plus the current annual budget of £5,000 giving £6,752 available for the 21-22 year.

Minutes:

 

It was NOTED that £2,500 earmarked reserves are available plus the current annual budget of £6,000 making a total of £8,500 available for the 21-22 year for donations.

 

One-off grants has £1,752 earmarked reserves available plus the current annual budget of £5,000 making a total of £6,752 available for the 21-22 year.

 

A discussion was held as to what types of funding should be considered by the Donations Sub-committee, given that the Terms of Reference state loans are normally up to £1,000, and whether larger requests for donations should go direct to the External Committee.  The sub-committee agreed that it would save time at the External Committee meetings if the Donations sub-committee reviewed applications first.

 

With regard to Town Events, subsequent to the meeting it was noted that within the Town Events Policy, it is a requirement that the Donations Sub-committee receives and reviews an event’s accounts to ensure the ongoing support being given remains appropriate. 

42.

TO CONSIDER GRANT APPLICATIONS FROM THE FOLLOWING ORGANISATIONS. pdf icon PDF 714 KB

 

(a)         HiKent – Request for £1,000 to cover the delivery of Lipreading Classes on a video conferencing platform in 2021-22 for the residents in Tenterden.*

 

(b)         EC30 - Request for £6,149.99 (including VAT) for a chiller and coffee machine for the new facility.*

 

(c)         The Parish of St Michael and All Angels – Request for £150.00 towards the maintenance of the Church clock. *

 

(d)         St Michael and All Angels Parochial Church Council – Request for £1,029.00 for the archaeologist fee and application fee to ABC for a non-material amendment to the planning application for the footpath. *

 

(e)         Tributes in the Park – Request for annual town event grant of £1,000, with consideration of an increase to £1,500 for this year. *

Additional documents:

Minutes:

 

(a)         HiKent – a request for £1,000 to cover the delivery of Lip-reading Classes on a video conferencing platform in 2021-22 for the residents in Tenterden. 

 

Cllr. Mrs. Curteis thought the Social Hub hosted a lip-reading class in the past and Cllr. Crawford was not sure if this would duplicate another group in Tenterden.  The Deputy Town Clerk Gilbert reported that Hi Kent used to run the group at the Social Hub.  It was AGREED that this request should be supported as it is specifically for Tenterden residents. 

 

(b)         EC30 – a request for £5,124.99 (plus VAT) for a chiller and coffee machine for the new facility. 

 

It was felt by members that this was a large amount to spend on a coffee machine plus a chiller and falls outside the remit of the Donations sub-committee.  It was AGREED that EC30 should be treated in a similar way to the Tenterden Museum by way of an annual grant of £1,000 and this option should be offered to them.

 

(c)         The Parish of St Michael and All Angels – a request for £150.00 towards the maintenance of the Church clock.

 

This is a statutory requirement and the sub-committee AGREED to the funding.

 

(d)         St Michael and All Angels Parochial Church Council – a request for £1,029.00 for the archaeologist fee and application fee to ABC for a non-material amendment to the planning application for the footpath.

 

It was AGREED that as the Town Council had allocated £8,000 towards the footpath from the Community Chest Fund that it would not be appropriate to fund any more towards the project.

 

(e)         Tributes in the Park – a request for an annual town event grant of £1,000, with consideration of an increase to £1,500 for this year. Cllr. Mrs. Curteis declared an interest in this item.

 

Cllr. Mrs. Curteis provided an update on the St Michaels Community Group’s accounts and stated that many funds have to go out before the event takes place.  Cllr. Mrs. Curteis reported that because no fund raising has happened this year, money will be extremely tight for this year’s event.  It is hoped that Ashford Borough Council will provide their annual grant, along with support from the Town Council, Ashford Borough Ward Councillors and the Kent County Councillor.  Cllr. Mrs. Curteis reported that they are hoping to hold an event before Tributes to raise some more funds. 

 

It was AGREED to support the funding of £1,500 for the 2021 event. 

43.

ANY OTHER BUSINESS.

Minutes:

None.

44.

DATE OF NEXT MEETING.

Minutes:

To be arranged when required.