Agenda and draft minutes

Venue: Virtual Meeting

Items
No. Item

1.

APOLOGIES FOR ABSENCE.

Minutes:

Cllr. K. Mulholland was absent.

2.

ELECTION OF CHAIR.

Minutes:

Cllr. Crawford was elected as Chair for the meeting.

3.

MINUTES. pdf icon PDF 95 KB

 

To consider and, if approved, confirm the minutes and report of the meeting held on 13th February 2019. *

Minutes:

The minutes of the meeting held on 13th February 2019 were approved.

4.

MATTERS ARISING.

Minutes:

 

Cllr. Crawford enquired about a financial review and asked the Town Clerk if there was anything that the Council needed to be aware of.  Cllr. Sugden reported that at the last meeting the allocating of Section 106 monies to different nominal codes was discussed.  The Town Clerk reported that the Santander account is now empty and the funds shared between the CCLA account, Nationwide and Natwest.  Owing to the Council’s turnover TTC do not qualify for the government’s savings guarantee scheme. It was agreed that a financial review would be added to the next Standing Orders agenda and inclusion of any changes required to the Standing Orders in light of Brexit changes.

5.

SUGGESTED REVISION TO STANDING ORDERS. pdf icon PDF 279 KB

 

To consider the suggested revisions to the Standing Orders to bring the document up to date and in line with the National Association of Local Council’s Model Standing Orders 2018. *

Additional documents:

Minutes:

 

The Deputy Town Clerk presented the suggested changes document that she had produced, which included 31 alterations.  Most of the suggested changes were to bring the Town Council’s Standing Orders in line with those of NALC.

 

Cllr. Nelson queried suggestion 1 which was to add ‘if agreed by the meeting’ to the end of the first sentence of Standing Order 1h.  It was agreed that this should be removed to avoid over complicating procedures.

 

Cllr. Knowles suggested that Standing Orders 22 and 23 should be reviewed after information is provided by the Treasury regarding leaving the EU.

 

All suggested changes were agreed, with the exception of 1h as above.

6.

ANY OTHER CHANGES REQUIRED TO STANDING ORDERS.

 

(a)         To consider whether a new Standing Order needs to be included to incorporate the current practice of holding meetings virtually during the pandemic.  The current legislation allows this to continue until 7th May 2021.

 

(b)         To consider any other changes required to Standing Orders.

 

Minutes:

 

The inclusion of a new Standing Order to incorporate the current practice of holding meetings virtually was discussed.  Cllr. Knowles reported that it looked like there was a move to extend the current deadline (7th May 2021) for holding virtual meetings and change in the current legislation of the no hybrid rule.  It was agreed that a new Standing Order should be included as 3bb be worded as follows:

 

‘If permitted by law, council, committee and sub-committee meetings can take place in any manner through any medium which permits those attending to hear and comment on proceedings.’

7.

ANY OTHER BUSINESS.

Minutes:

 

It was agreed that Councillors would be directed to the online versions of the Standing Orders rather than photocopy for everyone, although those who do prefer a hard copy would be given the option.  Cllr. Knowles suggested adding the document to the Modern.gov library as well.

8.

DATE OF NEXT MEETING.

Minutes:

 

It was agreed that meeting should be held in March 2021 once the new information regarding Brexit filters through from NALC.